Project Associate and Administrative Assistant

4 days ago

Springfield, Oregon, United States Neil Kelly Co Full time

Neil Kelly Company is seeking a highly organized and personable Project Associate / Administrative Assistant to support our Eugene team. This is a full-time, in-office position that combines front office administration, project coordination, and client communication. If you love keeping things running smoothly, enjoy supporting a busy team, and have an interest in residential remodeling, this could be the perfect fit.

What Your Day Will Look Like

You'll be the welcoming face of the Eugene office—greeting visitors, managing calls, and keeping operations organized. You'll also provide project support to our Project Managers, including ordering materials, tracking deliveries, preparing project documents, and coordinating vendors. This role is ideal for someone who enjoys multitasking, problem-solving, and creating order out of chaos.

What You'll Do

  • Greet visitors and answer phone and email inquiries professionally.
  • Order and track materials and supplies for active projects.
  • Prepare and organize project documentation such as permits, meeting notes, and schedules.
  • Maintain project records and assist with budgeting and procurement.
  • Support internal events, meetings, and communication across teams.
  • Assist with team meeting reports, project cost tracking, and other administrative financial support.
  • Keep the office and showroom clean, stocked, and welcoming.
  • Provide administrative support to the General Manager and staff.

Skills and Experience You Bring

  • Experience in office administration, reception, or project coordination.
  • Familiarity with construction, remodeling, or design industries a plus.
  • Strong communication and organizational skills.
  • Proficiency with Microsoft Office; experience with Salesforce preferred.
  • Team-oriented, dependable, and adaptable.

Why You'll Love Working at Neil Kelly

We offer a supportive, team-based culture and a benefits package that includes:

  • Comprehensive health insurance (medical, dental, vision, and Employee Assistance Program).
  • Flexible spending or health savings account.
  • Paid holiday, sick, and vacation time.
  • Cell phone stipend.
  • Long-term disability and life insurance.
  • 401(k) retirement plan.
  • Optional benefits such as Short-Term Disability, Legal Shield, Pet Insurance, Accident, and Hospital Indemnity Insurance.

This role serves job sites in the Eugene / Springfield metro area and is not remote. Candidates must be able to reliably commute to Eugene / Springfield, Oregon or be willing to relocate by their start date.

Final candidates will be submitted for a background check, motor vehicle records check and drug screen.

Neil Kelly is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status. To ensure the utmost safety and security for our clients and employees, we are a drug free workplace.

To learn more about Neil Kelly, please visit our website:

We kindly ask that external recruiters do not reach out regarding this role.

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