Accounts Payable Clerk
6 days ago
Job Details
Job Location: Houston, TX
Salary Range: Undisclosed
Description
Position Summary:
ALTIVIA is seeking a detail-oriented, accountable, and motivated entry-level Accounts Payable Clerk to join our growing finance and accounting team. This role is designed for early-career professionals seeking to grow into a core finance operations role within a fast-paced, multi-entity chemical manufacturing company. The AP Clerk will support the day-to-day processing of vendor invoices, three-way matching, payment processing, and compliance with internal controls.
Key Responsibilities:
- Invoice Processing:
- Process incoming vendor invoices (PO and non-PO) in Chempax, ensuring accurate GL coding, cost center tagging, and entity assignment.
- Perform 2-way and 3-way matching of invoices with POs and receiving documents.
- Payment Support:
- Assist with weekly payment runs (ACH, check, wire), ensuring approvals and cutoffs are met.
- Flag discrepancies, missing documents, or approval gaps for resolution.
- Vendor Communication:
- Respond to vendor inquiries in a timely and professional manner.
- Support vendor statement reconciliations and follow up on outstanding items.
- Internal Collaboration:
- Work closely with purchasing, receiving, and plant personnel to resolve invoice exceptions.
- Support senior AP staff and accounting team with data entry, reporting, and special projects.
- Compliance & Documentation:
- Maintain accurate records and documentation in compliance with company policies and audit standards.
- Follow internal control procedures for invoice approvals, reversals, and corrections.
Required Qualifications:
- Associate degree or coursework in Accounting, Finance, or Business; Bachelor's degree preferred.
- 0–2 years of accounts payable or accounting support experience.
- Strong attention to detail and accuracy.
- Ability to work independently and manage deadlines in a high-volume environment.
- Excellent communication and organizational skills.
- Proficient in Microsoft Excel and Outlook.
- Familiarity with ERP systems preferred (Chempax or SAP experience is a plus).
Preferred Attributes:
- Strong sense of accountability and ownership.
- Willingness to learn and grow into a broader accounting role.
- Comfortable working in a multi-entity, industrial or manufacturing setting.
- Team player with a continuous improvement mindset.
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