Administrative Assistant

6 days ago

San Antonio, Texas, United States Sacred Heart Church-San Antonio Full time

Employment Status: Full-Time*

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday 1 pm - 6 pm, Tuesday – Friday 9 am – 6pm, Saturday 9 am - 12 pm 

Reports to: Pastor 

  • Paid Holidays/Holy Days
  • 403b Retirement
  • 401 (a) Pension Plan
  • Medical, Dental, Vision, Life
  • Employee Assistance Program
  • Short-term/Long-term Disability

Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities:

  • Answers and transfers phone calls, screening when necessary
  • Maintains filing systems as assigned
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
  • Responds to and resolves administrative inquiries and questions
  • Coordinates and schedules travel, meetings, and appointments
  • Prepares agendas and schedules for meetings
  • Records and distributes minutes or other records for meetings
  • Maintains office supplies and coordinates maintenance of office equipment
  • Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
  • Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
  • Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
  • Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
  • Performs other duties as assigned.

Requirements

Minimum Qualifications:

Education:

  • High school Diploma or equivalent
  • Associate's degree preferred

Experience:

  • At least four (4) years' experience of working in an administrative role providing direct support
  • Bilingual in Spanish and English

License and Credentials:

  • Reliable transportation
  • Valid driver license
  • Valid vehicle insurance

Minimum Knowledge and Skills:

  • Experience with computer software and Microsoft Office Applications;
  • Must be detail oriented, organized, self-motivated, work well independently and on a team;
  • Must have good written and verbal skills;
  • Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.

  • Administrative Assistant

    6 days ago

    San Antonio, Texas, United States Healthcare for Kids Full time

    Healthcare for Kids Inc. provides services for medically complex children. We promote and deliver the highest quality skilled nursing and developmental therapies for children in the communities we serve.Why will you LOVE working for us….We provide an environment where you are encouraged to grow and advance professionally while maintaining a healthy...

  • Administrative Assistant

    2 days ago

    San Antonio, Texas, United States CENTER FOR FAMILIES IN TRANSITION Full time

    Job Title: Part-Time Administrative AssistantLocation: Center for Families in Transition (CFIT)Position Summary:The Administrative Assistant/Coordinator at CFIT will play a crucial role in supporting the administrative functions for mental health professionals working with families in divorce or otherwise involved in family law matters. The ideal candidate...

  • Administrative Assistant

    17 hours ago

    San Antonio, Texas, United States Facility Solutions Group Full time

    OverviewAs a Senior Administrative Assistant, you will skillfully work with our project management, estimating, service and sales departments. The ideal candidate should be comfortable working in Excel, Word and have excellent customer service skills. We are seeking candidates with strong and positive organizational skills to assist with project...

  • Administrative Assistant

    5 days ago

    San Antonio, Texas, United States Cafe Stone Oak Full time

    Job description:Join the Ivy Crest Academy Team – Where Organization Meets OpportunityAre you a detail-oriented, highly organized individual with a passion for creating smooth operations? Ivy Crest Academy is expanding, and we're looking for a Full-Time Administrative Assistant to provide vital support and ensure our academy runs efficiently and...

  • Administrative Assistant

    1 week ago

    San Antonio, Texas, United States IES Residential Full time

    IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life.IES is a national provider of industrial products and...

  • Administrative Assistant

    23 hours ago

    San Antonio, Texas, United States PCL Construction Full time

    The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and how we can help you...

  • Administrative Assistant

    2 weeks ago

    San Antonio, Texas, United States Namauu Technological & Industrial Full time $35,000 - $45,000 per year

    SummaryBe a part of a first of its kind team utilizing DevSecOps technology to rapidly deliver capabilities to support a wide range of DoD missions in the heart of downtown San Antonio. You will be supporting a culture that transforms the future and protects the security of the United States. Take this opportunity to gain experience in an unclassified and...

  • Administrative Assistant

    2 days ago

    San Antonio, Texas, United States El Carmen Catholic Church Full time

    :Employment Status: Part-TimeFLSA Status: Non-Exempt (Hourly)Schedule: Monday – Thursday 8:30 am – 3pm, Friday 8:30 am - 12 pmReports to: PastorPaid Holidays/Holy Days403b RetirementEmployee Assistance ProgramSummary:The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and...

  • Administrative Assistant

    4 days ago

    San Antonio, Texas, United States IMS Legal Strategies Full time

    :IMS Legal Strategies serves trusted law firms and corporations worldwide to elevate strategies and protect reputations. IMS provides comprehensive solutions for complex legal and business matters, including specialized advisory and analytical support, global expert witness services, data-driven litigation consulting, powerful visual advocacy, and flawless...

  • Administrative Assistant

    2 weeks ago

    San Antonio, Texas, United States HEB Full time

    Responsibilities: Here at H-E-B, you may be surprised to find designers, buyers, lawyers, accountants, engineers, architects, auditors, technical writers, and EMTs. We need energetic and motivated Partners willing to work hard and have fun, and we welcome you to join our community where People come first.As an Administrative Assistant, you'll provide...