Administrative Assistant

2 weeks ago

San Antonio, Texas, United States HEB Full time

Responsibilities: Here at H-E-B, you may be surprised to find designers, buyers, lawyers, accountants, engineers, architects, auditors, technical writers, and EMTs. We need energetic and motivated Partners willing to work hard and have fun, and we welcome you to join our community where People come first.

As an Administrative Assistant, you'll provide administrative support to leadership, management, a department, and / or division or business unit.

Once you're eligible, you'll become an Owner in the company, so we're looking for commitment, hard work, and focus on quality and Customer service. 'Partner-owned' means our most important resources-People-drive the innovation, growth, and success that make H-E-B The Greatest Omnichannel Retailing Company.

Do you have a:

HEART FOR PEOPLE... a passion for working with internal and external customers?

HEAD FOR BUSINESS... a desire to work in a fast-paced environment?

PASSION FOR RESULTS... a strong sense of urgency? initiative?

We are looking for:

  • A related degree or comparable formal training, certification, or work experience
  • 2 years of experience in an office environment

What is the work?

  • Reviews calendar / upcoming meetings, gather pre-work, and conduct analysis to prep leader(s) for meetings.
  • Composes general correspondence and prepare documents such as memos and email as directed.
  • Documents and resolves escalated inquiries.
  • Forwards calls and matters to others in the organization as necessary.

  • Makes decisions within policy guidelines on leader's behalf.

  • Prepares and edits complex documents and presentations that are representative of leader's style, H-E-B culture, and appropriate for the situation.

  • Arranges travel, coordinates events, and schedule meetings as directed.

  • Distributes mail and maintains office supplies.
  • Performs clerical duties such as filing, typing, and copying documents.

What is your background?

  • A related degree or comparable formal training, certification, or work experience
  • 2 years of experience in an office environment

Do you have what it takes to be an H-E-B Administrative Assistant?

  • Solid knowledge of MS Office Suite and the operation / maintenance of office equipment (e.g., copiers / printers, fax machines, conference room audio / video equipment, etc.)
  • Good verbal and written communication skills including but not limited to proper use of grammar, spelling, and punctuation
  • Attention to detail with ability to organize and prioritize, handle multiple tasks simultaneously in a fast-paced work environment, and work well and remain composed in stressful situations
  • Ability to exercise sound judgment and decision making, employ reasoning skills within scope of established practices / policies, and act without direction unless issues arise outside of known precedent
  • Self-motivated, professional, and conscientious

Can you...

  • Function in a fast-paced, retail, office environment
  • Travel by car or plane with overnight stays
  • Lift up to 50 lbs., e.g., box of paper
  • Work extended hours and / or rotating schedules

11-2024

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