Executive Assistant

JOB PURPOSE:  The purpose of this position is to produce professional, clerical, communicative, and administrative work products and services. This is achieved through the performance of moderately difficult office tasks requiring computer & software operation, typing/keyboarding correspondence and reports, compliance with requests made through the Freedom of Access Act (FOAA), data entry, record keeping, filing, working directly with the public and other county personnel, issuing press releases, public communications and community outreach, including, but not limited to, social media platforms.  Performs all other related work as required.  This position is 40 hours per week, with a full benefits package.  Pay is commensurate with experience with a minimum wage of $28.24 per hour.  Please note, applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

QUALIFICATIONS: 

• Associates degree in business, office management or a related field preferred;
• Five years of progressively responsible administrative or office management experience preferred;
• Experience working in a county or municipal setting desired;
• Any equivalent combination of education and experience will be given consideration.

• Assists the public, other county departments, governmental agencies and vendors by furnishing a variety of routine information and assistance and resolving minor problems and complaints; performs informational and referral services to the general public; greets visitors; answers the telephone and takes messages; directs calls to appropriate person; maintains, monitors, updates and communicates publicly through office social media platforms.
• Maintains and updates, either manually or by computer, important departmental records requiring the careful recording, classification and compilation of information; posts and records information; updates data; checks, sorts, records and files various materials.
• Assists the department by functioning as a trial assistant to the District Attorney in order to provide clerical and administrative support services. 
• Provides timely and accurate responses to requests for information made through the Freedom of Access Act. (FOAA)
• May calculate and prepare payroll timesheets for the department in order to submit to finance department.
• May maintain accurate accounting records by coding, recording, and approving bills, tracks departmental and capital improvement expenditures.
• Types from copy, rough draft or general instructions a variety of documents which may include, but not be limited to, correspondence, memorandums, meetings and legal notices, orders, warrants, vouchers, purchase orders, permits, reports, newsletters and agendas.
• Opens and Processes the District Attorney's mail; distributes reports, memos, and necessary information to appropriate persons.  Makes appointments for the District Attorney and maintains the office Google calendar.
• Ensures operation of the District Attorney's office equipment; trouble shooting malfunctions; calling for repairs.
• Assists with the research, planning, and coordination of special projects/events.
• Prepares and distributes office press releases.
• Follows all departmental safety requirements.
• Cross-trained to perform the work of other department/division clerical employees as assigned.
• Ability to work cooperatively and productively with supervisors, co-workers, county departments, government agencies, vendors, the general public and any/all other individuals or entities encountered through the normal course of duties.
• Performs similar or related work as required or as situation dictates.

Cumberland County offers an excellent and comprehensive benefits package and is proud of its talented and dedicated workforce. Come join our team and culture of engaged employees. Our strong management team is dedicated to providing employees with inspiring leadership, a positive and friendly workplace, support, encouragement and the necessary tools for success. We offer tuition reimbursement, wellness program, and professional development and training opportunities.

This position is 40 hours per week, with a full benefits package.  Pay is commensurate with experience with a minimum wage of $28.24 per hour.

Position will remain open until filled.
 

Cumberland County is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected Veteran status.