Administrative Services Assistant

2 weeks ago

Knoxville, Tennessee, United States Expedite Software Services Full time $48,000 - $96,000 per year

Overview: Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This role is ideal for a strategic thinker, an organized multitasker who can anticipate needs before they arise, and is trusted to operate with independence, discretion, excellence and a high degree of professionalism.

Responsibilities

  • Create time by managing calendars and keeping schedules focused and on target.
  • Performs a variety of general staff administrative duties to support program operations.
  • Drive clarity by aligning communications and logistics so every detail is on point.
  • Tracking follow-ups, maintaining pace, and pushing priorities forward.
  • Consults with director to determine costs, time, resources, and/or materials needed to complete an initiative.
  • Monitors orders, employee time, and inventory of supplies.
  • Assists in special assignments.
  • Entering data into electronic databases to ensure accurate processing and record keeping.
  • Using electronic office productivity software (MS Word, Excel) to perform daily tasks.
  • Pulling relevant information from electronic databases
  • Maintaining account entries in electronic databases to ensure accurate record keeping
  • May be responsible for making travel arrangements and ordering office supplies as needed

Competencies (KSA's) Competencies

  • Resourcefulness
  • Customer Focus
  • Organizational Savvy
  • Instills Trust
  • Drives Engagement

Knowledge

  • Clerical
  • Communications and Media
  • Customer and Personal Service
  • Computer Software

Skills

  • Active Learning and Listening
  • Learning Strategies
  • Mathematics
  • Monitoring
  • Judgment and Decision Making
  • Typing
  • Keyboarding
  • Telecommunications
  • Customer Service

Abilities

  • Mathematical Reasoning
  • Written Comprehension
  • Speech Clarity
  • Speech Recognition

Standards

  • A valid driver's license is required for this position.

Job Types: Contract, Temporary

Pay: $ $22.22 per hour

Expected hours: 40 per week

Work Location: In person

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