Administrative Assistant I

5 days ago


Pittsburgh, Pennsylvania, United States Duquesne University Full time
Administrative Assistant I - Facilities Management

Salary:
Commensurate with experience
Benefits: Generous
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents.  Details at
Location: Facilities Management
Position Status: Full-time

Hours: Varied
Position Number: /

FLSA Status: Non-exempt

POSITION
SUMMARY:

This is complex clerical work requiring the exercise
of professional judgment, progressive computer skills, and the ability to
communicate clearly with staff, students, and the public. Work of this class
requires a high degree of independent judgment and maintaining confidentiality
for the various projects and functions that are performed by Facilities
Management staff. Job responsibilities are expanding with the new CMMS system,
Team Dynamix, combined with existing front line department and campus support.

DUTIES AND RESPONSIBILITIES:

Provides coverage to the Facilities
Management front office operations. Primary point of contact for Facilities
phone, door and emails.

Provide support with multiple aspects of utility
processing, reporting, maintenance and analysis.

Contributes to the use of the existing CMMS
(Computerized Maintenance Management System) Team Dynamix by monitoring and
dispatching work orders. Also assists with the creation and distribution of
reports from the system.

Provide clerical support to Facilities Management
supervisors, administrators and other staff, both Union and non-Union
employees, and student aides as assigned with strong attention to detail.
Provide computer support for
various department programs. These include: Team Dynamix, Sitemaster, Watchdog,
Kronos, Microsoft 365, etc.

Provide support and coverage
to various committees and programs across campus. Examples include: University
Safety, Labor-Management, Facilities Partners and Tech Partners.

Performs related work as
assigned and required.

SUPERVISORY RESPONSIBILITIES:

Supervises
student employees only.



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