Administrative Specialist

5 days ago

Decatur, Illinois, United States DC Career Site Full time $45,000 - $65,000 per year

Job Title: Administrative Specialist (Commission Office Aide)

Employment Type: Full-Time Benefits Eligible

Department: Office of the County Commissioner 

Location: DeKalb County, Georgia 

Reports To: County Commissioner Chief of Staff

Salary: Starting at $55,000

 The Administrative Specialist provides high-level administrative and communications support to the Office of the Commissioner. This role has a dual focus: ensuring efficient office operations through administrative management and advancing the Commissioner's public presence by creating and maintaining engaging social media and digital communications. The Administrative Specialist is responsible for drafting content, coordinating messaging, and strengthening community engagement through online platforms while also handling day-to-day office support..

 Administrative Support 

  • Provide clerical and organizational support, including scheduling, correspondence, filing, and record management. 

  • Serve as the support staff for constituents, community partners, and departmental staff. 

  • Manage constituent inquiries and ensure timely responses, tracking issues and coordinating resolutions with internal departments. 

  • Prepare reports, agendas, and briefing materials for meetings, town halls, and public events. 

  • Support event coordination, including logistics, materials, and follow-up communication. 

  • Attend community events and provide staff support 

  • Ability to work evenings and weekends to support community engagement initiatives 

Social Media & Communications 

  • Develop, implement, and maintain a content calendar across all social media platforms (Facebook, X/Twitter, Instagram, LinkedIn, etc.). 

  • Draft and publish social media posts, newsletters, and website updates that highlight initiatives, events, and constituent services. 

  • Monitor engagement metrics and adjust strategies to increase reach, visibility, and impact. 

  • Capture and edit photos, videos, and graphics to enhance digital storytelling 

  • Ensure consistent, professional branding aligned with the Commissioner's priorities and District 3's policies.

  • Track public sentiment and emerging community issues through online engagement.

Minimum Qualifications

  • Associate's degree in Business Administration, Public Administration, Communications, Marketing, or related field (Bachelor's degree preferred).
  • Three (3) years of administrative, communications, or social media management experience; public sector or government experience a plus.
  • Proficiency in Microsoft Office Suite, Canva, and major social media platforms.
  • Strong written and verbal communication skills, with the ability to draft clear, engaging, and professional content.
  • Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
  • •An equivalent of education, training, and experience will be considered.

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