Project Administrative Assistant

1 day ago


Charlotte, North Carolina, United States Insight Global Full time $42,000 - $72,000 per year

Job Description:

Insight Global is looking for an Administrative Project Coordinator to sit five days a week onsite in Charlotte, NC for a large engineering firm. The Administrative Project Coordinator will be tasked with formatting, editing, and compiling complex project related documents such as construction specifications, technical reports, and memos. This role will involve ensuring large amounts of project documentation are in compliance with corporate branding and template standards. This individual must also be comfortable with working under minimal supervision and meet compressed deadlines.

Responsibilities:

  • Format, edit, and compile complex project related documents such as construction documents such as construction specifications, technical reports, and memos
  • Coordinate projection, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
  • Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
  • Ensure deliverables are clear, concise, well organized, and accurate
  • Ensure compliance with corporate branding and template standards as well as client standards and expectations
  • Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
  • Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested Work under minimal supervision and meet compressed deadlines
  • Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture

REQUIRED SKILLS AND EXPERIENCE

Must Haves:

  • Associates degree in a closely related field (Ex. Business Administration, Journalism, English)
  • Minimum of 1 year of related experience
  • Proficiency in Microsoft Word & Excel

NICE TO HAVE SKILLS AND EXPERIENCE

Preferred:

  • Bachelors degree in related field 4+ years of related experience
  • Prior experience in construction or A/E industry
  • Advanced Outlook
  • MS Word
  • Excel skills Proficiency with PDF creation software (Bluebeam or Adobe Acrobat)
  • Proficiency with Adobe Creative Suite software


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