Accounting Specialist

3 days ago

Fremont, California, United States Moximed Full time $60,000 - $90,000 per year

Fremont, CA – Onsite

  • Finance
  • Fremont, CA

Accounting Specialist

Moximed, Inc. is seeking a detailed-oriented and organized Accounting Specialist to join our finance team.. The Accounting Specialist will support the company in optimizing its financial transactions and systems, strengthen and grow relationships with vendors and customers, assist in streamlining and improving the accounts payable and accounts receivable processes, as well as maintaining accurate financial records all while complying with financial regulations.

The ideal candidate will have excellent accounting skills, familiarity with financial software, as well as the ability to work collaboratively with the finance/accounting team as well as other departments.

Responsibilities

  • Set up and maintain supplier/customer master records, including obtaining supplier banking information, W9 and tax exemption certificates
  • Review vendor invoices for appropriate supporting documentation, reconcile goods received or services rendered, validate charges are compliant with company policies and obtain approvals prior to payment
  • Ensure credit received for outstanding memos, issue stop payments, or request purchase order amendments
  • Verify supplier/customer accounts by reconciling monthly statements and related transactions
  • Review customer invoices for appropriate supporting documentation, including matching against purchase order
  • Perform vendor and customer invoices and general-ledger data entry
  • Process payments to suppliers via various payment methods (check, wire/ACH and credit card)
  • Process cash receipts from customers via various payment methods (check, wire/ACH and credit card)
  • Review employee expense reimbursements for appropriate documentation and approvals prior to payment and process in Concur
  • Process Ramp transactions and ensure all support is received and then synced to NetSuite
  • Report sales taxes by calculating requirements on paid invoices
  • Process 1099 filings
  • Sunshine Act Reporting
  • Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate department managers
  • Assist with month-end duties, including review of all vendors invoices are correctly posted to correct department and general ledger account and cash receipts are received and entered by month-end
  • Communicate and engage with suppliers, customers and employees as needed to complete tasks

Job Requirements
Education and Training

  • High school diploma or equivalent
  • Bachelor's degree in accounting, finance, or related field a plus
  • 3+ years experience in similar role required

Technical Requirements

  • Excellent time management and organization skills
  • Ability to maintain confidentiality of company information
  • High level customer service satisfaction skills required
  • Attention to detail and accuracy
  • Excellent written and verbal communication skills are required
  • Experience in accounts payable (or accounts receivable)
  • Experience with accounting software and online platforms
  • Work is on-site at corporate office

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