Executive Assistant to the CEO

7 days ago

Stuart, Florida, United States Renntech Inc. Full time

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support the CEO of our organization. This role requires a professional with exceptional administrative skills, attention to detail, and the ability to manage multiple priorities efficiently. The Executive Assistant will serve as a key point of contact, handling a variety of administrative and project coordination tasks to ensure smooth daily operations and effective communication across departments.

Duties

  • Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
  • Prepare and proofread correspondence, reports, presentations, and other documents with accuracy and professionalism.
  • Coordinate complex projects, including event planning and logistics for company functions or external engagements.
  • Handle phone calls with excellent phone etiquette, screen inquiries, and direct calls appropriately using multi-line phone systems.
  • Perform data entry, filing, and record keeping using Office management tools such as Microsoft Office Suite and QuickBooks.
  • Assist with bookkeeping tasks, including invoicing, expense tracking, and basic financial record management.
  • Support personal assistance needs for the CEO as required, including transcription and document signing via DocuSign.
  • Provide exceptional customer service in front desk or reception duties when needed.
  • Organize files, manage office supplies inventory, and oversee clerical tasks to ensure an efficient office environment.
  • Collaborate with teams on project coordination efforts to meet deadlines and organizational goals.

Skills

  • Proven experience in executive administrative support or personal assistant roles with strong office management background.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with Microsoft Outlook Calendar.
  • Experience with QuickBooks for bookkeeping and data entry tasks.
  • Excellent organizational skills with the ability to prioritize multiple tasks effectively.
  • Strong typing skills with high accuracy; capable of transcription and proofreading documents.
  • Exceptional communication skills demonstrating professional phone etiquette and customer service excellence.
  • Ability to handle confidential information discreetly while maintaining professionalism at all times.
  • Knowledge of event planning logistics and project coordination processes.
  • Familiarity with multi-line phone systems, office software tools like DocuSign, and basic office equipment operation. This position offers an engaging environment where organizational excellence is valued highly. The ideal candidate will be resourceful, detail-oriented, proactive in problem-solving, and capable of supporting executive leadership efficiently across diverse responsibilities.

Job Type: Full-time

Pay: $60, $70,000.00 per year

Work Location: In person

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