Part Time Executive Assistant

7 days ago

Vergennes, Vermont, United States Loopback Analytics Full time $60,000 - $90,000 per year

This employer will not sponsor applicants for employment visa status (e.g., H1-B) for this position.  All applicants must be currently authorized to work in the United States on a full-time basis.

About the Job

The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of Loopback Analytics. This role is critical to ensuring the smooth operation of executive activities, communications, and coordination across departments.

The ideal candidate is detail-oriented, professional, and experienced in supporting senior executives in fast-paced environments.

Job Duties to Include

Administrative Support

  • Manage the CEO's calendar, meetings, and travel logistics.
  • Prioritize communications (emails, calls, requests) to maximize executive efficiency.
  • Maintain confidentiality with sensitive company and personnel information.

Document & Communication Management

  • Prepare agendas, presentations, and meeting materials.
  • Record action items and ensure timely follow-up.
  • Draft and edit executive correspondence and reports.

Cross-Department Coordination

  • Serve as a liaison between the CEO and internal teams.
  • Facilitate communication and ensure alignment on key priorities.
  • Assist with internal and external meeting coordination and logistics.

Office & Event Support (Dallas Office)

    • Order office supplies and maintain a professional workspace.
    • Retrieve mail and coordinate occasional in-office events or meetings.

Requirements

  • Required
    • 5+ years of experience providing administrative support to senior executives.
    • Proficiency with Microsoft 365 and virtual meeting platforms (Teams, Zoom).
    • High level of discretion, integrity, and professionalism.
    • Proficiency with Microsoft 365, Adobe Acrobat,DocuSign and CRM/CLM systems.
    • Strong communication and interpersonal skills, with the ability to interact confidently at all organizational levels.
    Preferred
    • Experience supporting a CEO or executive team in a SaaS or healthcare setting.
    • Familiarity with presentation tools and basic reporting.
    • Notary Public certification or willingness to obtain
    • Comfort working with remote and cross-functional teams
    • Bachelor's degree or equivalent professional experience.

About Loopback

Loopback is a leading provider of data-driven solutions for health systems and life science organizations. The company's comprehensive analytics platform drives growth for specialty pharmacy programs while connecting pharmacy activities with clinical and economic outcomes. Loopback partners with Life Science leaders to tackle their most important challenges and capture their most exciting opportunities.  Loopback's clients include leading academic medical centers, health systems, and life sciences companies. Founded in 2009, Loopback was rated as one of the best places to work in Dallas by the DBJ. For more information about our company and services please visit our website at 

Travel expectation less than [15%]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

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