Project Manager

This role is located on-site in our offices in Clarks, NE or La Vista, NE

Title: Project Manager

Reports to: Chief Operations Officer

Description

The Project Manager can run a standalone, multi-craft, EPC project up to 50 million dollars. Dependent upon the project structure, the PM is responsible for directing engineering, procurement and construction. The PM is accountable for all aspects of the project including but not limited to safety, quality, project controls, labor, material, scope, client interaction, and overall execution of all disciplines.

To successfully manage their work, they must have a thorough understanding of the industry's best practices and codes for all disciplines.

Responsibilities (other duties may be assigned)

General:

• 10 years of applicable experience.
• History of working successfully as a Sr. Project Engineer, Construction Manager and/or Sr. Project Superintendent.
• Proven ability to work collaboratively and execute independently; maintaining excellent rapport with team members.
• Overall project communication, strategic project planning, organization between multiple stakeholders potentially comprised of partners, customers, public and local government entities.
• Understanding and assessing project resource demands to include organization chart development, roles and responsibilities, expectations, and the ability to make changes as needed throughout the project lifecycle.
• Through the development of the division of responsibilities, understand, enforce, and as needed develop all necessary project documents.
• Understand and comply with local ordinances, contractor licensing, and city & county permitting requirements - including all subcontractors, engineers and project partners.
• Lead project constructability reviews and task plan to improve the execution of the project.
• Ownership of project financials and the ability to evaluate costs and benefits to allow for correct decision making when reviewing short and long-term risks and opportunities.
• Demonstrate key business skills including communication skills, relationship development, and business acumen.
• Demonstrate management of the individual partner's priorities for the good of the project. Ability to manage multiple teams including project site, remote management, engineers or partners (all of whom may have differing internal goals).
• Self-motivated; capable of taking initiative, successfully handling and prioritizing multiple competing assignments and effectively managing deadlines.
• Exhibit great interpersonal and communication skills to coordinate team efforts, provide direction to team members, and communicate project objectives, parameters, status, and outcomes to stakeholders; and have ability to serve as a spokesperson for Company.
• Willing to travel up to one week a month on average.
• Be an influential leader and developer of Strobel's culture and values.

Client interaction:

• Act as the primary client point of contact.
• Anticipate and act on client project needs and expectations, both site specific and global to their specific business model. This will affect the current and future projects.
• Represent Strobel in a professional manner in all client interaction activities.
• Set up and run internal and Client/Strobel kickoff meeting.
• Hold daily, weekly and monthly meetings with the client.

Safety:

• Establish the safety culture consistent with Strobel's values.
• Anticipate and act on project safety needs based upon upcoming activities and leading indicators.
• Oversee incident management and investigation.
• Understand and lead Strobel's Safety Plan and develop/assist in site specific safety plan.
• Ability to make project decisions related to the safety of all employees including sitewide stop work.
• Support or lead safety training meetings and sessions.
• Act as site representation in CM's absence for Regulatory Audits (OSHA, Dept. of Env, etc).
• Ensure Strobel Safety best practices are in place including Supervisor audits, Craft observations, Safety Meetings and Scorecard.
• Ensure the team reports ALL safety events and near misses.

Quality:

• Understand and lead Strobel's Quality Plan and develop/assist in site specific quality plan.
• Read, understand, and ensure that the site quality plan is communicated, and all inspections and quality documentation is completed on time and assembled for final turn-over.
• Ensure compliance with all internal, client, governmental and 3rd party codes and inspections.
• Identify deficiencies, inform and explain to the client, and participate in 5 Why Meetings and take corrective action.
• Identify inconsistencies between industry's best practices and specifications/drawings and provide value engineering through the request for information (RFI) process.
• Ensure that the project team is qualified to perform their work and has the appropriate certifications/license to execute their work.

Leadership:

• Perform as both the project leader, and a leader within the whole Strobel organization.
• Establish project goals and roles and responsibilities for team members.
• Ability to execute the role of your direct reports as needed.
• Conduct and lead meetings, both internally and externally in a professional manner.
• Communicate and coordinate with all trades, subcontractors and project stakeholders.
• Provide training and coaching to indirect staff, and field leadership.
• Ensure on the job training to craft personnel is in place.
• Understand and know applicable employee laws and follow Strobel HR policies.
• Supervise and manage the employee discipline and improvement process within the team.
• Ability to listen to employee concerns and oversee conflict resolution. Elevate to corporate HR as needed.

Project Controls:

• Productivity Tracking
• Establish budgets for the development of the Productivity Tracker
• Ensure Strobel's Productivity Tracking tools are being utilized
• Review productivity of disciplines and support the development of low productivity mitigation plans
• Average Labor Rate
• Set the components of the rate composition (Base, Sub, Overtime, Crew mix)
• Ensure Superintendents are establishing appropriate crew mix to meet budget ALR and hire accordingly
• Review Labor Efficiency Index
• Equipment schedule and log
• Identify equipment purchase opportunities
• Ensure equipment log is being utilized and equipment is managed efficiently
• Procurement
• Ensure all material is ordered for applicable scope of work
• Ensure major procurement items are on the master schedule
• Ensure the PSR is being utilized
• Risk and Opportunity Log
• Identify and develop Scope Risk List
• Manage actions taken to reduce current risks and seize opportunities
• Project Review
• Maintain the project review documents for the project
• Compile and submit at the completion of each project
• Utilize applicable Lessons Learned from Strobel's/Industry best practices and prior lessons learned
• Project Closeout
• Oversee the closeout process
• Participate in the client critique and client lessons learned as applicable

Productivity:

• Understand and ensure the team knows the project scope of work.
• Establish the budget and put a plan in place to meet or beat the labor budget.
• Examine/inspect field conditions and identify problems, inaccuracies, and cost saving measures that arise or that may be encountered. Take proactive actions as needed in any or all of these areas.
• Follow the Strobel planning process including creating and updating the master schedule.
• Identify Major Task Plan items and ensure CM and Superintendents are leading Major Task Planning Sessions to safely and efficiently carry out all aspects of work assigned.
• Listen to employee and supervisor suggestions, complaints, problems, safety concerns and recommendations; evaluate each, then create and implement a plan based on information gathered.

Scheduling:

• Scheduling:
• Lead the scheduling process in the current standard software (Primavera P6)
• Follow scheduling best practices
• Lead the Strobel Planning process
  • Master Schedule
  • 6 weeks (Ownership)
  • 3 weeks
  • 1 week
  • Daily Goal Cards
  • Equipment Schedule
  • Indirect Schedule
  • Manpower Curves

Project Management:

• Document Control: Ensure that all engineering drawings, specifications, and other necessary documentation received at the job site are correctly received, dated, filed, and distributed. Ensure certain drawings are delivered to the appropriate party prior to physical placement of work.
• Ensure development and maintenance of the document control log
• Ensure Revision Control Process is followed
• Ensure that all engineering drawings, specifications, and other necessary documentation received at the job site are correctly received, dated, filed, and distributed
• Ensure redlines/as-builts are being maintained and assembled for final turn over to client
• Proficiency with Strobel's software including ProNovos, Timberscan, and Exaktime. and understanding thecapabilities of the following:
• Project Dashboard
• Time tracking with Exaktime
• Safety Dashboard
• Unapproved Invoicing Management
• Job Analysis Tab
• Project Log Dashboard
• Daily Reports
• Change Management Process
• Average Labor Rate Reports
• Unit Rate Reports
• Request for Information (RFI) Processes:
• Ensure RFI process is in place
• Field Change Order (COR) Processes:
• Ensure out of scope work is identified, tracked and submitted to the client through the COR process

Contract management

Know the provisions, terms and scope of the contract. Know and understand the Owner's overall project delivery plan, including Supplier, Engineering, and other Contractor's contract types and their integration. Identify and understand project risks and develop a Risk Mitigation Plan.

• Contract Management:
• Read and understand the project contract
• Lead high level negotiation/communication with the owner
  • Schedule updates
  • Change Orders
  • Conflicts/Issues
• Identify key terms and conditions (notice requirements, payment terms, LDs, milestone requirements, Change Order Process, insurance, bonding, etc.)
• Separate and disseminate contract scope documents to applicable field leadership
• Maintain a Contract Notice & Deliverables List identifying milestone commitments and any documentation requirements
• Ensure review of any revised contract documents for potential change orders (include scope drawings)

Financial oversite:

Administering Accounting/Job Costs/Work in Progress (WIP) Updates: Lead and ensure these are performed accurately and on time.

• Development and Preparation of Schedule of Values and Invoices:
• Manage schedule of values and billing process
• Oversee contract billing through final billing and retention release
• Oversee and manage back charges to subcontractors and venders
• Budget Process
• Manage the budgeting process of taking the estimate and converting it to Strobel's Standard Codes
• Forecasting Process (Work in Progress reporting)
• Accurately update the forecast
• Cashflow
• Maintain positive cashflow for the project

Subcontract and Procurement Management:

• Subcontract Administration and Management: Oversee the subcontracting process, understand Strobel's subcontract template and any Prime Contract passthroughs.
• Subcontract Administration and Management:
• Understanding and communicating key terms of the subcontract (LDs, payment, prime pass through)
• Lead final subcontract negotiations
• Receive, review, and approval subcontract schedule of values and construction schedule
• Lead onsite kickoff meeting with each subcontractor prior to mobilization
• Ensure subcontractor controls processes is followed including cost, progress, and schedule updates
• Review required subcontract communications (notices, delays, scope changes)
• Review subcontract change requests
• Conduct final contract scope and administrative close out (punch list, warranty, liens)
• Complete and return subcontractor evaluation form
• Procurement
• Monitor the procurement process on the project
• Oversee major material buyout take offs from issued for construction drawings
• Interact with CM/Superintendents for buy out and equipment rental needs

Technical Abilities

• Microsoft Office
• Have ability to generate Word documents and understand and create Excel documents
• Specifications and Drawings
• Able to read and understand standard specifications and drawings

Experience

• Have demonstrated success as a Construction Manager and/or Senior Project Engineer
• Successful management up to 10 direct reports
• Lead/direct a field crew of 100 people
• Oversee and manage a multi-discipline, EPC scope of at least $50M
• 10 or more years of experience

Hours: This position is a full-time salaried position. The schedule can vary based on the project requirements (typically 50 hours/week).

Travel: Travel as needed.