Treatment Coordinator

JOB SUMMARY:

This position is responsible for the direction and coordination of all treatment programming for the agency. This position is responsible for the organization and maintenance of the comprehensive treatment schedule for the agency which includes tracking all treatment groups facilitated by agency, maintaining accurate enrollment records for all groups, maintaining accurate rosters in CMS, ensuring proper coverage of staff, disseminating information to staff regularly, etc. Responsible for maintenance of clinical training records, assisting with coordination of registration of training requirements for applicable staff, conducting fidelity audits and providing findings to supervisory staff, and other general support. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Plans, coordinates, and maintains treatment programming and overall scheduling for all accountability courts. Reviews programming offered and plans for changes as needed to best meet need of population while maintaining compliance with standards and best practices. 

Maintains accurate records comprehensive treatment schedule, enrollment numbers and available enrollment slots for each group, tracks participant completion dates for each group, maintains accurate rosters in CMS for all groups, and disseminates such information to staff weekly. 

Responsible for setting group assignments for all counselors ensuring that proper training has been obtained prior to facilitation of groups. Responsible for coordinating facilitator training as needed. 

Responsible for maintaining accurate database of all clinical staff credentials and coordinating necessary trainings for curriculum facilitation as needed. 

Responsible for updating all documents pertaining to treatment schedules and requirements and disseminating to staff regularly. Ensuring that information provided to staff is accurate, so participants receive most up-to-date information. 

Conduct regular audits of clinical files and review findings with supervisory staff. Ensure that group notes are added accurately for all groups. 

Assist with preparation of program certification applications and treatment fidelity site visits. 

Assists in the collection of such data and research as needed to facilitate the most current and effective treatment possible utilizing available resources. 

Attend administrative meetings as scheduled. 

Assists with drug screen collections as necessary.

Maintains knowledge of current trends and developments in the field and applies pertinent new knowledge to the performance of other duties. 

Regular and predictable attendance is required.

Performs other duties as required.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience: 

Master's degree in Counseling, Psychology, Social Work, or related field is required. Experiential requirements include two years of case management, counseling, or administrative experience and knowledge of the criminal justice, substance use disorder, mental health and any combination of education and experience that provides the required knowledge and skills. 

Must be detail-orientated and possess the ability to work in a fast-paced environment under limited supervision.

Any combination of education and experience that provides the required knowledge and skills.

Licenses & Certifications:

Valid Georgia Driver's License

Valid professional license or certification in counseling related field (LPC, LCSW).

Knowledge, Skills, and Abilities:

Proficiency in documentation and knowledge of electronic health record (ERH) guidelines. 

Must be able to maintain flexible work schedule in accordance with client and program needs. 

General knowledge of County organizational structure and basic operations. 

Demonstrated proficiency in oral and written communications. 

Excellent communication skills – interpersonal, verbal, presentation and written. 

Demonstrated skill in developing and maintaining positive customer relations. 

Extensive skill in operating a personal computer, various software applications, Internet, multimedia programs, and calculator. 

Extensive understanding of substance use and mental health disorders and its effect on the treatment process. 

ADA Minimum Qualifications:

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours. 

Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone. 

This class specification should not be interpreted as all inclusive.  It is intended to identify the major responsibilities and requirements of this job. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this specification.