Administrative Assistant

Be the Heart of Our Office — Join MANA Administration as a Full-Time Administrative Assistant

Ready to play a key role in a supportive administrative team? If you're proactive, detail-oriented, and love taking initiative, this position could be your perfect fit

About the Role: As our Administrative Assistant, you'll play a vital role in supporting several members of leadership, including your Executive Assistant supervisor. This is a dynamic position that shifts with the team's top priorities

About MANA Administration

The MANA Administrative team provides support services for 26 physician-owned medical practices in Northwest Arkansas. We are an independent, physician-owned group established in 1999 to responsibly manage the costs associated with health care, improve our practice efficiencies, and enhance overall care for our patients. Our Administrative team includes four Principals, Human Resources, Information Services, Reimbursement, Credentialing, Recruiting, Population Health, Marketing, and Training. We all work together to help our physicians and clinics provide compassionate, comprehensive, quality health care. We support each other, often working on projects together, and maintain a healthy work-life balance.

About MANA Medical Associates of Northwest Arkansas (MANA) is an independent physician group that includes family medicine, pediatrics, women's health, and an array of specialists and advanced health services. MANA clinics are independent, physician-owned practices. As a physician-owned practice, our physicians can focus on compassionate, quality patient care and retain the quality, personal clinic environment. Physicians make decisions that shape excellent patient care in our practices. By working together, MANA physicians can responsibly manage the costs associated with health care, improve our practice efficiencies, and enhance overall care for patients. Our mission is to improve the quality of life by providing compassionate, comprehensive, quality healthcare.What We OfferAt MANA, you will receive more than just pay. We offer various benefits that matter most to you. MANA team members are eligible to receive benefits on the first day following 60 days of continuous employment. Below are some of our various benefit offerings:

• Comprehensive Benefits –
  • Medical & dental
  • 401(K) match and profit sharing
  • Up to 21.5 paid days off (PDO, EID, and Perfect Attendance benefits) & 6 days paid holidays; during your first year of employment
  • Employer-paid life, long-term & short-term disability benefits
• Corporate Discounts: MANA has partnerships with various local and nationwide retailers to provide discounts to you; Dell, ATT, Verizon, and many more
• One-On-One Training and Development: At the time of hire with MANA, you will go through detailed training to ensure you are equipped with what you need for success in our clinics.

Why You Love Working with Us:

• Professional Growth: Opportunities for ongoing learning and career development.
• Engaging Environment: Work in a supportive, team-oriented office setting.
• Inclusive Culture: Build effective relationships in a collaborative workplace.

Ready to make a meaningful impact and grow with us? Apply with us today

Applications are kept in our database for managers to review for six (6) months.  MANA is an equal opportunity employer.

What You Do:

• Interact and Connect: M-F, 8:00 AM to 5:00 PM - Engage with customers and staff at all levels, maintaining professionalism and confidentiality.
• Information Hub: Serve as a conduit for information between callers and management, handling calls and messages efficiently.
• Organize and Maintain: Keep site directory spreadsheets (Excel) updated and assist various departments as needed.
• Support Leadership: Provide backup for the executive assistant supervisor, set the office tone, and maintain a professional image.
• Coordinate Office Activities: Handle event scheduling, catering, visitor registration, conference room management, and office supplies.
• Run Errands: Occasionally run errands for recognition gifts and other tasks during business hours.
• Build Relationships: Foster inclusive and effective relationships with personnel at various levels.
• Adapt and Assist: Take on additional duties as requested by the executive assistant supervisor and leadership team.

• Required: High school diploma or GED; Preferred: College/Specialized schooling, or 2+ years on-the-job education in administrative or clerical skills.
• 2+ years related experience and/or training required
• 2+ years of Microsoft Office tools, including Outlook, Word, Excel, PowerPoint
• Skills: Initiative, organizational prowess, and the ability to handle multiple tasks and priorities, excellent communication skills, advanced mathematical skills for practical applications, and problem-solving abilities
• Professionalism: Conduct yourself professionally, especially in face-to-face interactions with our physicians.
• Bilingual, preferred but not required