Administrative Assistant

4 hours ago

Stamford, Connecticut, United States Bedard McClanahan CPAs, P.C. Full time

Overview

We are a growing, multi-disciplinary accounting, tax, and advisory firm serving businesses and individuals throughout Connecticut, New York, and beyond. Our culture is professional yet approachable—fast-paced, collaborative, and client-focused. We are committed to continual improvement and modernization, while maintaining the high-touch service our clients expect.

Due to continued growth, we are seeking an experienced Administrative Assistant to play a central role in both client experience and internal operations.

This position is ideal for someone who is organized, friendly, energetic, proactive, and comfortable helping a firm improve its workflows and use of technology over time.

Key Responsibilities

  • Greet clients in person and serve as a welcoming first point of contact for the firm
  • Manage inbound phone calls, emails, and general inquiries with professionalism and warmth
  • Provide day-to-day administrative support to partners, managers, and staff to ensure efficient office operations
  • Help manage firm workflow by tracking incoming and outgoing work, monitoring deadlines, and assisting with internal scheduling and coordination
  • Prepare, scan, process, and organize client tax returns and related documents, ensuring accurate filing and easy access for the team
  • Maintain well-organized electronic and physical records, with strict attention to confidentiality
  • Assist with scheduling, document preparation, correspondence, and other administrative needs
  • Support the team's gradual transition to improved digital workflows and tools by helping implement better organization, consistency, and processes
  • Assist with miscellaneous office projects as needed in a fast-paced environment

Qualifications & Skills

  • Prior experience in a CPA firm or public accounting environment is strongly preferred, though not required
  • Strong administrative and clerical skills with exceptional attention to detail and follow-through
  • Excellent organizational and time-management skills; able to juggle multiple priorities and deadlines
  • Comfortable learning and working with office technology and willing to help the firm improve how it uses systems and tools
  • Outstanding verbal and written communication skills
  • Polite, professional, and dependable, with a positive, team-oriented mindset
  • Friendly, energetic, and client-service focused
  • Ability to handle sensitive and confidential information with discretion

Why Join Us

  • Stable, growing firm with long-term career opportunities
  • Meaningful role at the center of firm operations and client experience
  • Opportunity to help modernize workflows and make a real operational impact
  • Collaborative, respectful team culture
  • Competitive compensation and benefits, including overtime pay and bonus
  • Generous PTO package, with the opportunity to work alongside a smart, fun, and collaborative team that values balance and regularly comes together for firm gatherings and events

Job Type: Full-time

Pay: $60, $80,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

Ability to Commute:

  • Stamford, CT Required)

Work Location: In person

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