administrative assistant

2 weeks ago

Los Angeles, California, United States Mideb Nominees Full time

Real Estate Investment/ Property Management firm in Downtown Los Angeles is seeking an Administrative Assistant to assist with the front office. Reliable individual must be available Monday-Friday, from 9:00 am to 5:30 pm (no flexibility on hours). Must be a motivated self-starter and team player, who is used to a fast-paced working environment. Must also possess the ability to maintain a pleasant and courteous demeanor at all times.

Duties include:

Answering phones with a clear and pleasant manner and screen/transfer calls to appropriate individual

Greeting visitors with a pleasant demeanor. Offer refreshments when appropriate and clean up after visitors.

Will be responsible for creating files, maintaining current files which include leases, legal documents, A/P documents, A/R documents etc.

Must maintain all areas of office neat and organized at all times.

Duties also include: management and inventory of office supplies. Purchase of these supplies will require approval from upper management.

Will be expected to provide support to all members of staff on an as-needed basis.

May assist in managing and delegating tasks to maintenance and janitorial staff.

Schedule appointments as needed.

Must possess excellent oral and written English communication skills

Will be responsible for the preparation of spreadsheets when needed so knowledge of Excel is a must.

Will also be responsible for daily runs to the post office and or FedEx as needed

Requirements:

High school diploma

At least 2 years' experience in a similar role

Proficiency in Word, Excel and Outlook

Knowledge of Yardi is a plus. Knowledge of Spanish is a plus.

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