Accounting and Payroll Coordinator

Summary of Position

The Accounting and Payroll Coordinator supports both the Payroll and Accounting teams at BGCB. This role assists with payroll processing, benefits enrollment data entry, and federal meals program data reporting and reimbursement processes. The position is ideal for someone detail-oriented, organized, and adept at managing multiple priorities while ensuring accuracy and timeliness.

Duties and Responsibilities

Payroll Support

• Assist in the preparation and processing of bi-weekly payroll.

• Provide data entry support to ensure accurate and up-to-date payroll records and 403(b) records.

• Work closely with People and Culture team (HR) to enter benefits deduction information into the payroll system and review payroll for accuracy.

• Calculate retroactive payments – both owed to and deducted from individual employees.

• Address and resolve employee payroll-related inquiries in a timely and professional manner.

Accounting Support

• Manage and oversee data collection and reporting for the federal meals program across all BGCB sites.

• Manage and oversee data collection and monthly billing of the club nutrition programs for all BGCB sites.

• Act as liaison to the Massachusetts Department of Education relating to nutrition program.

• Submit accurate reimbursement requests to the Massachusetts Department of Elementary and Secondary Education (DESE) for the federal meals program.

• Reconcile meals program accounts monthly to ensure accuracy in reporting and compliance.

• Provide additional accounting support, including assisting in month-end close activities and special projects as needed.

General Responsibilities

• Collaborate with Payroll and Accounting teams to streamline and improve processes.

• Ensure compliance with BGCB policies and procedures as well as relevant regulations.

• Support other team members as needed and fulfill additional duties as assigned.

General BGCB Expectations

• Healthy Behavior Modeling: Demonstrate and promote active, healthy lifestyle behaviors for members.

• Inclusive Environment: Create a welcoming environment for youth/teens of all abilities.

• Continuous Learning: Participate in professional development opportunities to enhance skills and effectiveness.

• Safe Spaces: Maintain an environment free of abuse or misconduct.

Position Requirements

• Associate's Degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.

• 2–4 years of experience in payroll or accounting roles preferred.

• Strong attention to detail and organizational skills.

• Proficiency in Microsoft Excel, including the ability to create spreadsheets and use functions and formulas effectively; experience with payroll/accounting software (UKG & Dynamics 365) is a plus.

• Excellent communication and problem-solving skills.

• Ability to manage deadlines and work collaboratively.

Salary - $ 63,791-$74,802 annually - commensurate with education and experience; along with competitive benefits and a great work environment

Please complete an online application at Both a cover letter and resume are required to complete your application. Applications without a cover letter may not be considered. Candidates will be reviewed on an on-going basis. Please upload/attach your resume to your applicant profile as well as your cover letter.

Boys and Girls Clubs of Boston is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion or creed, gender, gender identity, gender expression, sexual orientation, sexual and reproductive health choices, marital status, age, pregnancy, veteran status, disability or any other legally protected status recognized by federal, state or local law with respect to employment opportunities. Please visit our website at

Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.