Payroll Coordinator

Mission Statement:

Bay Cove Human Services' mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts.

Job Summary:

The Payroll Coordinator supports the Payroll Supervisor in processing an accurate weekly payroll. This role is responsible for managing day-to-day Payroll operations, such as managing the Payroll email for corrections, reviewing timesheets, garnishment administration and supporting the weekly payroll preparations such as imports and validations.

This a non-exempt position.

Essential Functions of Position:

I. Review time sheets for accuracy

• Assist with the Salary True Up for salaried employees as part of timesheet review
• Send emails on Friday for any unapproved TAFW requests
• Review timesheets for correct authorizations

II. Review any payroll impacting Change of Status forms

• Review status change forms, for pay increase, ensuring accurate pay, including any retro adjustments
• Review tax set up for any address changes, and confirm correct taxes are withheld
• Review if employee changes employment status that impacts benefit eligibility to ensure employee is receiving/not receiving benefit deductions and entitlements based on the status change

III. Terminations/New Hires

• Assist with involuntary terminations to timely pay for hours worked as well as processing the vacation payout
• Review weekly termination report for terminations entered late
• For new hires, ensure the correct pay rate is being paid, correct taxes are being withheld and set up with proper entitlement buckets.
• For rehires, make sure any previous deductions or recurring payments are shut off. Confirm entitlement awards are correct based on previous term date (i.e. sick)

IV. Payroll Processing

• Manage the Weekly Payroll email box for payroll changes such as missed hours, location updates, retro payments, requests for statements, report requests and miscellaneous requests
• Manage garnishments, including scanning any required documentation, setting up/ending deductions, and sending copies to employees.
• Verify that employees receive overtime pay for hours worked over 40 or otherwise specified
• Calculate blended rate amounts when employee works over 40 hours and at two different pay rates
• Assist with quick entry preparation for miscellaneous payroll imports and manual entries
• Review the Voya report for retirement deduction changes
• Compare training imports to timesheets for duplicate entries
• Manage recurring items such as cell phone stipend
• Back up for Payroll commit, adhering to Payroll Checklist
• Run and distribute and required post payroll reports

V. Assist in annual payroll procedures

• Assist in the preparation and collection of year end audit request.
• Assist with the processing and distribution of W-2 forms
• Detailed documentation of all payroll functions

Requirements for the position:

• At least 2 years of experience in a payroll position utilizing a computer system to process payroll, Ceridian Dayforce experience preferable
• Proficient in Google products
• An acceptable CORI (criminal record assessment)Demonstrated ability to work effectively and collaboratively with a culturally diverse population.
• Ability to work collaboratively as a member of multi-departmental and cross-functional teams.
• Ability to identify opportunities and challenges and develop effective, creative solutions to pursue opportunities.
• Professional documentation, communication skills, and demonstrated organizational skills
• Ability to be flexible, open and responsive to ongoing changes
• Ability to maintain confidentiality

Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups as protected by Massachusetts or federal law. All qualified candidates, regardless of background, are encouraged to apply.

Bay Cove Human Services does not offer visa sponsorships at this time and will require candidates to be authorized to work in the United States.

Pay Rate: $27.40 hourly