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Executive Assistant

3 weeks ago

San Diego, California, United States San Diego County Regional Airport Authority Full time $73,407 - $81,563

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals: 

  • Advance Airport Development 
  • Transform the Customer Experience 
  • Optimize Ongoing Business 
  • Cultivate Our Culture 

Here, you'll find a workplace culture that is anchored in our collective mindsets: collaboration, empathy, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world. 

Why You'll Love Working at SAN:  

  • Location:  The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline. 
  • Hybrid Work Schedule: We offer a flexible hybrid schedule, with an opportunity for remote work based on operational requirements, while supporting both in-office collaboration and remote productivity. This role provides direct executive support, additional in-office presence and occasional extended hours may be required during high-priority periods. 
  • Salary: The hiring salary for the Executive Assistant is starting at $73,407 - $81,563. The full pay range for the Executive Assistant is $62,741 to $100,385. 
  • Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, retirement plan options to secure your future, including a choice between our comprehensive pension plan or 401(a) defined contribution plan, in addition to an optional 457(b) deferred compensation plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more 
  • Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails. 
  • Application deadline: December 19, 2025. Applications will be reviewed after the closing date.

About the Job: 

The Finance division is seeking an Executive Assistant to the CFO with a tech-forward, service-oriented, and collaborative mindset and a steadfast focus on strategic support. The individual will provide high-level support to a Vice President who leads complex, high-visibility initiatives across finance, accounting, information technology, procurement, and business intelligence.  

As an Executive Assistant at SAN, no day unfolds exactly like the last. The ideal candidate will move with purpose, keep an eye on what's ahead, and bring consistency to a role where relationships, timing, and details all matter. As a trusted partner, the incumbent will be known as someone who follows through and supports a leader who prioritizes collaboration. They will reflect the VP's open-door style, becoming a steady point of connection across teams and priorities. Supporting this executive means being part of the work that drives progress—not just for the airport, but for the broader community it serves.  

What You'll Do: 

  • Executive Support – Manages day-to-day priorities for the Vice President, including fielding requests, scheduling meetings, coordinating calendars, conducting research, preparing materials, and overseeing office logistics. May also support other executives and divisional leaders as needed. 
  • Travel & Expenses – Coordinates complex domestic and international travel arrangements and handles all related documentation, reimbursements, and payment processing. 
  • Information & Workflow Management – Handles sensitive communications with discretion, manages document systems and correspondence, and proactively improves processes to enhance efficiency and organization, especially through the use of technology solutions. 
  • Meeting & Operations Coordination – Organizes meetings and events, including scheduling, logistics, and catering. Provides guidance to administrative staff and addresses a broad range of issues requiring sound judgment and analysis. 
  • Stakeholder Engagement – Builds strong relationships across departments and with external partners. Represents the Vice President with professionalism, anticipating needs and resolving issues independently to support organizational goals. 
  • Technology & Systems Support – Uses advanced Microsoft Office tools, digital collaboration platforms, and workflow automation tools to streamline scheduling, document management, reporting, and communication. Identifies opportunities to improve processes through technology and brings forward solutions to enhance efficiency.

The Skills We Are Looking For: 

Administrative excellence—Manages deliverables, relationships, and expectations both independently and collaboratively to drive outcomes. Interpersonal communication—Listens actively, communicates clearly across formats, and builds strong working relationships through influence and collaboration. Project coordination— Translates goals into actionable plans, ensures alignment across teams, and tracks progress to meet deadlines. Technology fluency – Leverages digital tools to support business needs, ensure accuracy, and improve workflow efficiency, including advanced Microsoft Office skills, cloud-based collaboration platforms (Teams, OneDrive, SharePoint), workflow automation tools, and digital meeting/scheduling systems Sound judgment – Applies discretion and problem-solving skills to handle sensitive issues and make informed decisions in dynamic settings. 

The Experience You Need to Have**:  

  • Seven years of administrative experience or any equivalent combination of education, training, and/or experience.  
  • Graduation with a high school diploma or G.E.D. equivalent.  

Preferred Education, Certification, and Licenses: 

  • Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or Advanced Microsoft Suite certifications. 
  • Notary Public.

**Lacking some of the skills or experiences we've listed? No worries Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land 

EEO Statement 

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities. 

Physical & Mental Demands  

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter). 

Under California Government Code Sections , public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.