Accounting Manager

Accounting Manager (On Site Position)

The Tucson Botanical Gardens (TBG) is a 5 ½ acre public garden located in the heart of Tucson at Grant and Alvernon. The Gardens, the former property of the historic Tucson Porter family, is home to 20 different display gardens, the Cox Butterfly & Orchid Pavilion, an outdoor garden railway, three gallery spaces, a unique gift shop and Edna's Eatery. In addition, TBG recently acquired the Yume Japanese Gardens a block south of the main campus which has its own gift shop and runs another ancillary gift shop at an offsite location.

Rated as one of the top attractions in the City of Tucson, the Tucson Botanical Gardens was also recently named for the third year in a row as one of USA Today's Top Ten Best Botanical Gardens in its Readers Choice 2025 Awards. With a household membership of over 6,000 and visitation of over 175,000 visitors each year, the Gardens is seeking an enthusiastic new team member to be part of a growing and thriving public garden.

This position supports the Director of Finance and Accounting, the Gift Shops, and other functions of the accounting department at TBG.

Position: Non-Exempt, Hourly Position

Normal Work Week: 40 Hours, Monday – Friday (On Site)

PURPOSE: To provide and assist with the financial and accounting functions of the Tucson Botanical Gardens, to be the main accounting liaison with the retail operations of TBG by working closely with the Director of Retail Operations, and to support the Director of Finance & Accounting in other accounting functions.

ACCOUNTING LIAISON FOR GIFT SHOP; DUTIES INCLUDE:

1) Reconcile daily deposits from all of the Gift Shops. This includes preparing daily reports from both LightSpeed and Altru for input into Sage and reviewing the Sage entry by the Accounting Associate.

2) Reconcile all Gift Shop inventories in LightSpeed and Sage on a monthly basis.

3) Prepare monthly consignment check requests.

4) Deliver the check and cash deposits to the bank at least twice a week. In addition, maintain cash bank for making change for the gift shops.

5) Prepare accurate and timely monthly Year to Date (YTD) statement of activities reports for the Gift Shop and the offsite gift shop(s).

6) Work with Director of Retail Operations on setting price points to maximize profits.

7) Field calls from Gift Shop vendors on missing invoices/payments and work with Director of Retail Operations on researching payments and missing invoices

OTHER FINANCIAL DUTIES AND RESPONSIBILITIES:

1) Prepare accurate and timely quarterly YTD statement of activities reports for other programs (Marketing, Development, Education, Horticulture, Grounds).

2) Prepare the weekly check runs including reviewing each invoice for appropriate authorization, invoice number, and amounts.

3) Reconcile monthly credit card statements and track down missing receipts.

4) Maintain monthly summaries of cash, endowment, and investment accounts including bank reconciliations.

5) Assist Facilities Rental Events Manager in the monthly reconciliation of catering A/R and send reminders to caterer as well as prepare invoices for outstanding A/R including accrued interest.

6) Assist in the preparation of the annual budget with input from the CEO/President and Director Finance & Accounting as well as program directors.

7) Enter the approved monthly budget into Sage.

8) Participate in the Gardens' fundraising and public events by programming registers, ensuring proper cash controls and preparing deposits

8) Assist in the preparation of year-end audit schedules and in pulling selections for the auditors.

9) Coordinate the annual performance review process in January

10) Prepare the 1099s on an annual basis every January.

11) Assist with Workers Comp claims and insurance claims.

12) Reconcile monthly insurance for health, dental, vision, and ancillary insurance.

13) Serve as backup for entering payroll and for payroll review/approval on a biweekly basis which includes 401K contributions and match.

14) Enter A/P and A/R into Sage as needed.

15) Serve as backup for mail processing.

16) Other duties as assigned.

REPORTS TO: Director of Finance & Accounting

COOPERATIVE RELATIONSHIPS: All departments, retail vendors, and volunteers as required.

POSITION REQUIREMENTS:

• College degree in accounting or finance
• Strong organizational skills
• Deep understanding of nonprofit finance and GAAP
• At least 2-3 years experience of working at a nonprofit in accounting
• Knowledge of regulatory requirements
• Background in cost control and auditing
• Proficiency in Microsoft Excel and Word,
• Experience in accounting programs, ideally LightSpeed POS and/or Sage 50.
• Must be able to work independently
• Must have a proven aptitude for accuracy and detail
• Must be a team player as well as a team leader.
• Must be able to be bonded and pass an extended background check.
• Must have ability to multi-task while maintaining confidentiality and composure
• Must have a valid driver's license and own transportation.

ACKNOWLEDGEMENT:

I have read this job description and understand the duties, including the confidentiality aspect of all donor, staff, vendor, volunteer, banking, and any other data in this position.

Job Type: Full-time

Pay: $ $30.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• accounting: 3 years (Required)

Work Location: In person