Administrative Assistant

6 hours ago

Franklin, Tennessee, United States Moyer & Company Full time

We are seeking a highly organized, detail-oriented Administrative Assistant to join our growing team. This role is dedicated solely to administrative operations and will serve as the central hub for communication, workflow support, and office management across the company. If you thrive in a fast-paced environment, love creating order, and enjoy supporting both team and client needs, we'd love to meet you.

Key ResponsibilitiesOperational & Workflow Administration

  • Oversee daily office operations to ensure a smooth, efficient, and consistent workflow.
  • Collaborate with tax and bookkeeping departments to align operational processes with departmental goals.
  • Serve as the central point of contact for internal questions, offering guidance and support across teams.

General Administrative DutiesFront Desk & Client Interaction

  • Answer office phones with a friendly, professional demeanor; transfer calls, take messages, and assist when possible.
  • Greet clients and visitors and maintain a welcoming environment.
  • Disperse and organize daily mail.
  • Handle payments taken over the phone.
  • Assist with client support needs through software (Firm360) and internal communication systems.

Office & Facilities Management

  • Perform morning and evening duties such as maintaining kitchen areas, conference rooms, bathrooms, and general office tidiness.
  • Manage snack and supply refills, office supply orders, printer paper/ink, postage refills, water filter replacements, and related inventory.
  • Coordinate courier services and manage deliveries.
  • Ensure Remote Deposit Capture(s), trash schedules, and other building or facility tasks are completed.
  • Maintain calendars for birthdays, events, and internal updates.
  • Scan, prepare, and mail certified items as needed.
  • Support check printing and other billing tasks.

Event & Team Support

  • Coordinate lunch pickups, office lunch outings, and birthday celebrations.
  • Assist in planning company events including team outings and holiday parties.
  • Book travel and hotel rooms for visiting team members.
  • Handle one-off tasks and special projects from leadership or team members.
  • Weekly updates to company blogs or assigned publications.

Who We're Looking For

  • A proactive, independent, and detail-oriented professional.
  • Someone who enjoys structure, organization, and improving systems.
  • Excellent communicator with strong customer service skills.
  • Tech-savvy with the ability to learn new software quickly.
  • Able to multitask and manage competing priorities.
  • Comfortable being the "go-to" person that keeps the office running smoothly.

Work Environment & Schedule

  • This is a full-time, on-site position.
  • Occasional special events or after-hours tasks may be required but are rare.

Pay: $40, $45,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: In person

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