Executive Assistant

2 hours ago


Franklin, Tennessee, United States JAB Management Services Full time

SUMMARY:

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Administrative & executive support including:
  • Scheduling
  • Travel coordination: Process bookings and create itineraries
  • Answering calls
  • Calendar and email inbox management
  • Website management, social media prompts, and blog posts
  • Assist with special projects by coordinating resources and create dashboards to track project progress
  • Assist with HR goal completion tracking, metrics, and task follow up
  • Prepare documents for meetings, binders, agendas, and minutes
  • Speak in front of groups and moderate group discussions
  • Uphold strict confidentiality
  • Maintain and manage documents/records that may contain confidential information with appropriate discretion
  • Assist with editing/filing, online file management, and organization
  • Submit expense reports
  • Attend and lead corporate events as needed
  • Process lunch orders as needed
  • Drive proactive resolution of operational issues or challenges
  • Assist with tracking licensure
  • Support proofreading documents as needed
  • Assist with mail services
  • Able to operate and use various computer systems
  • Assist with maintaining office supply inventories
  • Utilize strong attention to detail when completing tasks
  • All other duties as assigned

REQUIRED EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent required
  • Bachelor's degree preferred
  • 3+ years of experience in administrative roles supporting upper management
  • Excellent written, verbal, and interpersonal skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).


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