Administrative Support Assistant

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Position Title:

Administrative Support Assistant - LTE

Job Category:

University Staff

Employment Type:

Temporary (Fixed Term)

Job Profile:

Administrative Assistant II

Job Duties:

T his position will involve work on a grant supporting a training program dedicated to equipping nurses with the skills to provide compassionate, trauma- informed care to survivors of sexual assault . The ideal candidate will be a detail-oriented , proactive and organized Administrative Support Assistant able to work independently and as part of a team supporting our nursing training progra m . The team is seeking a candidate that will have administrative expertise along with a commitment to supporting survivor-centered services while maintaining a positive learning environment for our students .

Key Attributes:

• Excellent organizational and multitasking abilities .

• U nderstanding of issues related to sexual assault, survivor support, and community-based services.

• Ability to communicate with sensitivity and professionalism when working with diverse populations, including survivors and service providers.

• F amiliarity with database management.

Work will be a hybrid work schedule with remote work as well as in-person support for scheduled trainings/events on the UW-Milwaukee campus .

Key Job Responsibilities:

• Support Services: Assist with the preparation of training materials and resources.

• Data Management: Maintain and update databases, ensuring accuracy and confidentiality of all records and assist with tracking follow-up data of program alumni.

• Event Planning: Assist Program Coordinator with planning in-person training sessions, workshops, and other program-related events. Assist with coordination of standardized patients/consultants for in-person training events.

• Office Management: Order supplies, manage inventory, and ensure the training facility is well maintained.

• Administrative Support: Manage day-to-day administrative tasks including scheduling, correspondence and record-keeping

• Budget Support: Assist with creating/processing project invoices, requisitions, purchasing card requirements and expense reports.

• Communication: Serve as the primary point of contact for students, instructors, and external partners. Manage email/website inquiries and provide information as needed.

• Student Coordination: Assist with student enrollment, maintain student records, and provide support to students as needed throughout their training.

Department:

The University of Wisconsin–Milwaukee College of Health Professions & Sciences offers a wide array of health-related academic programs in biomedical sciences, global health, health care administration, nursing, the rehabilitation sciences, and sustainable peacebuilding serving 2300+ students. The faculty and staff in these areas are training our graduates for high-demand careers. Many of our degree programs are nationally recognized and ranked and have achieved the highest accreditation possible. The academic quality of our programs is excellent, and through our outreach and e-Learning programs, we have extended access to our educational resources to distant locations. Our interdisciplinary collaborations continue to expand, which has enabled us to establish a distinguished presence on campus and become an engine for innovation for southeastern Wisconsin. Through research, our faculty, staff, and students continue to break new ground and pioneer investigations that are helping advance discoveries critical to the health care professions and sciences. We are proudly dedicated to serving our community through fruitful partnership with many organizations, alumni, and friends.

UWM School of Nursing offers a Bachelor of Science (BS), Master of Nursing (MN), Master of Sustainable Peacebuilding (MSP), Doctor of Nursing Practice (DNP ) and Doctor of Philosophy (PhD) degree programs. UW-Milwaukee offers the BS in Nursing at UWM and UW-Parkside through a consortial partnership. Students are placed in clinical sites throughout Southeastern Wisconsin in proximity to each campus location.

Compensation:

The target hiring range for this part-time, LTE position is $ 18-$24 /hr . The final offer will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process.

Required Qualifications:

• High school diploma or equivalent .

• Proven experience in an administrative role .

• S trong communication skills as demonstrated in written application materials.

• P roficiency in MS Office (Word, Excel, PowerPoint) .

Preferred Qualifications:

• Prior experience in a related field such as victim advocacy, sexual violence prevention, crisis response, or trauma-informed care.

• Proven experience in an administrative role in an educational or healthcare setting.

• Experience with Canvas and Qualtrics or other similar platforms.

How to Apply:

Interested applicants are required to apply online and provide a cover letter and resume that address your professional level work experience as it relates to all required and preferred qualifications. PLEASE NOTE: resume and cover letter will need to be uploaded to the same area in the application.

Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application to ensure full consideration. Additional documents submitted aside from a cover letter and resume will not be considered.

In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.

Finalist candidates(s) will be asked to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Questions about the position can be directed to Pennie Kako at

Reasonable Accommodations

Pursuant to university policy , UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm- or This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWM's Dean of Students Office, Student Union 345 at for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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