People Operations/HR Administrator

Position Summary:

The People Operations Administrator provides essential administrative, payroll, and operational support to the Cogility team, ensuring a seamless employee experience and reliable People Operations service delivery. This role is responsible for the day-to-day execution of people programs across the employee lifecycle — from onboarding to offboarding — while maintaining accurate admin and payroll data, supporting compliance, and enhancing operational efficiency. The ideal candidate combines precision and confidentiality with a genuine passion for supporting employees and improving people processes.

ROLE RESPONSIBILITIES

Employee Lifecycle Support

Coordinate all onboarding and offboarding activities, including offer letters, background checks, new hire documentation, and system setup or termination.

Maintain digital personnel files and ensure all employee records are accurate, complete, and compliant with internal policies and applicable laws.

Support performance management cycles, employee engagement initiatives, and recognition programs.

Office management of the main office in Irvine, CA

Payroll Administration

Prepare, review, and process bi-weekly or semi-monthly payroll in collaboration with Finance, ensuring accuracy and timeliness.

Maintain up-to-date payroll records, including changes in compensation, tax status, deductions, and benefits elections.

Audit payroll data to verify accuracy of hours, overtime, and approved time-off entries.

Respond to employee inquiries regarding payroll, direct deposit, W-2s, and deductions with confidentiality and professionalism.

Partner with external payroll vendors or systems to troubleshoot discrepancies and implement improvements to payroll processes.

Ensure payroll compliance with federal, state, and local laws, as well as company policies.

Partner with Finance to execute on reconciliations and payments related to People Ops.

Systems & Data Administration

Maintain employee data integrity across HRIS, payroll, and benefits systems.

Process personnel changes such as promotions, pay adjustments, and employment status updates.

Generate and analyze reports to support internal decision-making and compliance requirements.

Compliance & Policy Administration

Ensure employment and payroll practices comply with all applicable laws and internal standards.

Support audits, verifications, and internal reviews related to employment, tax, and labor compliance.

Assist in maintaining the employee handbook and related policy documents.

Employee Support & Communication

Serve as a first point of contact for employee inquiries related to payroll, and benefits.

Deliver timely and accurate information while maintaining confidentiality and professionalism.

Contribute to employee communications and culture-building initiatives.

Operational Excellence

Identify opportunities to improve administrative and payroll processes, documentation, and systems.

Support the planning and execution of company events, engagement activities, and People Operations projects.

Collaborate cross-functionally to strengthen operational consistency and employee experience.

WHAT YOU BRING TO THE TABLE

Bachelor's degree in Human Resources, Business Administration, Accounting, or related field preferred or equivalent experience.

BambooHR and Bamboo Payroll experience

4+ years of experience in HR and/or payroll administration.

Working knowledge of payroll processing systems and related compliance requirements.

Strong attention to detail and organizational skills; able to manage multiple priorities with accuracy and efficiency.

Excellent interpersonal, written, and verbal communication skills.

Ability to handle confidential information with integrity and discretion.

Knowledge of employment laws, wage and hour regulations, and payroll tax fundamentals.

Why Join Us:

This is a high-impact role at the heart of our People Operations function. You'll play a vital part in ensuring employees are supported, paid accurately, and cared for throughout their time with the company. If you enjoy creating structure, solving problems, and improving processes that directly enhance the employee experience, this role offers both challenge and purpose.

$90,000 - $105,000 a year Please note the national salary range listed in the job posting reflects the new hire salary range across levels and U.S. locations that would be applicable to the position. The final salary will be commensurate with the candidate's accepted hiring level and work location. Also, this range represents base salary only and does not include equity, or benefits if applicable.

---