Office Assistant III

5 days ago

San Antonio, Texas, United States Bexar County Full time
Summary

Under general supervision, is responsible for general to complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required.

Duties and Responsibilities
  • Prepares and types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor
  • Maintains statistics and develops complex reports
  • Maintains and updates personnel records such as attendance
  • Assists with budget preparation and other related accounting functions
  • Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications
  • Answers telephone, routes calls and takes messages utilizing discretion and tact
  • Develops and maintains files
  • Copies information and distributes to appropriate location
  • Responds to general and complex questions and complaints regarding department or work
  • May supervise, lead or train administrative or clerical support personnel
  • May order and maintain supplies
  • May open and distribute mail
  • Performs related duties as required
Minimum Qualifications
  • Graduation from High School or a General Education Development (GED) certificate, and three (3) years administrative experience in an office environment; or equivalent combination of education and experience
  • Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
  • Skill in operating a personal computer, typewriter and other office equipment.
  • Ability to accurately enter data and file information; ability to work independently; ability to organize, compile and record information accurately; ability to operate personal computer and basic office equipment; ability to establish and maintain effective working relationships with co-workers, County employees and the general public
  • Must secure and maintain a favorable background investigation and clearance
  • Must clear a pre-employment physical and a pre-employment drug screen test
  • Must be able to maintain an effective attendance record/pattern
  • May be required to work more than 40 hours during the workweek

Working Environment and Physical Demands:

  • Working conditions are inside an office environment
  • Physical requirements include lifting/carrying 10-20 lbs. occasionally
  • Occasionally; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate computer keyboard, 10-key adding machine, and basic office equipment. Frequently communicates with others; must be able to exchange accurate information
  • Positions self to perform essential functions
  • Subject to sitting, standing, walking, twisting, reaching, pushing, pulling and bending to perform the essential functions
Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday. Phone:

EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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