Executive Assistant

2 weeks ago

Hamden, Connecticut, United States M&J Engineering Full time $60,000 - $120,000 per year

M&J Engineering, D.P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company's Affirmative Action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

M&J Engineering is seeking the role of Executive Assistant to provide high-level administrative support to firm leadership, including complex calendar management, meeting coordination, and travel arrangements. The ideal candidate will be a polished communicator with 5+ years of executive-level administrative experience, advanced proficiency in Microsoft Office and virtual meeting platforms, and the ability to manage confidential information with discretion. This role will serve as a key liaison between executives and internal/external stakeholders, prepare and edit professional documents and presentations, track deadlines and action items, and support special projects and events. Strong organizational skills, independent problem-solving, and experience with AI productivity tools such as Microsoft Copilot or similar platforms are highly preferred.

Apply through this site or send resume to

Responsibilities

  • Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Organize and maintain files, records, and office systems for efficient workflow.
  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Coordinate and support special projects, events, and meetings as needed.
  • Monitor and prioritize incoming communications (emails, calls) and respond on behalf of executives when appropriate.
  • Track deadlines, follow up on action items, and ensure timely completion of tasks.
  • Assist with expense reporting and budget tracking.
  • Perform other administrative duties as assigned.

Qualifications

  • Bachelor's degree in Business Administration or related field preferred; equivalent experience accepted.
  • 5+ years of experience as an Executive Assistant or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling tools and virtual meeting platforms.
  • Strong organizational and time management skills with the ability to handle multiple priorities.
  • Excellent verbal and written communication skills.
  • High level of discretion and ability to manage sensitive information.
  • Strong problem-solving skills and ability to work independently.
  • Professional demeanor and ability to interact effectively with all levels of staff and external partners.
  • Experience with AI productivity tools such as Microsoft Copilot or similar platforms is highly preferred.

Benefits
M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.

  • Assistant Director of Nursing

    2 days ago

    Hamden, Connecticut, United States Arden House (2) Full time

    HIGHBRIDGE HEALTHCAREPOSITION TITLE: Assistant Director of NursingREPORTS TO: Director of NursingFLSA: ExemptPOSITION SUMMARY:The Assistant Director of Nursing (ADON) has 24-hour accountability and supports the Center Nurse Executive (CNE) with the delivery of efficient and effective nursing care while achieving positive clinical outcomes, and patient/family...

  • Administrative Assistant

    4 days ago

    Hamden, Connecticut, United States World Insurance Associates LLC Full time

    SummaryWorld Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America. We specialize in personal and...

  • Director Culinary Services

    2 weeks ago

    Hamden, Connecticut, United States Atria Senior Living Full time $83,000 - $99,600 per year

    OverviewWe create communities where employees thrive in their work, helping our residents thrive in their homes.Atria Senior Living's family of brands has openings for individuals looking for a career with outstanding benefits, including:Paid holidays and PTOCommunity employees may receive annual anniversary rewards dependent on classification.Benefits...

  • Patient Coordinator

    3 days ago

    Hamden, Connecticut, United States Oral Surgery Partners Full time

    Title:Surgical AssistantPractice:Coastal Connecticut Oral & Maxillofacial SurgeryLocation:Hamden, ConnecticutHours:Monday, Tuesday, Thursday, Friday 8:00am - 4:00pmWednesday 8:00am - 12:00pmPosition Purpose:The Patient Coordinator is a key member of our healthcare team, responsible for ensuring smooth and efficient patient flow and coordination within our...

  • Director Of Memory Care

    2 weeks ago

    Hamden, Connecticut, United States Atria Senior Living Full time $60,000 - $72,000

    OverviewWe create communities where employees thrive in their work, helping our residents thrive in their homes.Atria Senior Living's family of brands has openings for individuals looking for a career with outstanding benefits, including:Paid holidays and PTO Community employees may receive annual anniversary rewards dependent on classification. Benefits...

  • Custodian (37.5 Hour) (Office/On-site)

    2 weeks ago

    Hamden, Connecticut, United States State of Connecticut Full time $40,000 - $60,000 per year

    Do you have a passion for providing building support and maintenance? If so, we invite you to apply to join our team at the Connecticut Technical Education and Career System – Eli Whitney Technical High SchoolThe State of Connecticut, Connecticut Technical Education and Career System (CTECS) is currently recruiting for one (1) full-time Custodian position...

  • Custodian (37.5 Hour)(Office/On-site)

    2 weeks ago

    Hamden, Connecticut, United States Connecticut Department of Administrative Services Full time $41,213 - $51,500 per year

    Custodian (37.5 Hour)Office/On-siteRecruitment # TC-001Location Hamden, CTDate Opened 11/3/2025 12:00:00 AM Salary $41,213 - $51,500/year (New State employees start at the minimum of the range.) Job Type Open to the Public Close Date 11/13/2025 11:59:00 PMGo Back Apply View BenefitsIntroductionDo you have a passion for providing building support and...

  • Executive Assistant

    2 weeks ago

    Hamden, United States M&J Engineering Full time

    M&J Engineering, D.P.C. is a quality provider of multi?discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into a diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local...

  • Hybrid HR Generalist

    2 weeks ago

    Hamden, United States Nonprofit HR Full time

    A nonprofit organization based in Hamden, CT is seeking an HR Generalist and Executive Assistant. This role involves enhancing HR operations, providing executive support, and managing processes around employee lifecycle. The ideal candidate should have over 5 years of HR experience, excellent communication skills, and be adaptable in a hybrid work...

  • HR Generalist and Executive Assistant

    2 weeks ago

    Hamden, United States Nonprofit HR Full time

    HR Generalist and Executive Assistant (Hybrid | Freedom Reads) Job Title: HR Generalist and Executive Assistant Job Division: Admin FLSA Status: Full-time, Exempt Working Location: Hybrid - 4 days in office (Hamden, CT)/1 day remote Reports to: Chief Financial Officer (CFO) with dotted line to Chief Strategy Officer (CSO) Supervisory Responsibilities: None...

  • HR Generalist and Executive Assistant

    1 week ago

    Hamden, CT, United States Nonprofit HR Full time

    HR Generalist and Executive Assistant (Hybrid | Freedom Reads) Job Title: HR Generalist and Executive Assistant Job Division: Admin FLSA Status: Full-time, Exempt Working Location: Hybrid - 4 days in office (Hamden, CT)/1 day remote Reports to: Chief Financial Officer (CFO) with dotted line to Chief Strategy Officer (CSO) Supervisory Responsibilities: None...

  • HR Generalist and Executive Assistant

    5 days ago

    Hamden, CT, United States Freedom Reads Full time

    Job Title: HR Generalist and Executive Assistant Are you the right applicant for this opportunity Find out by reading through the role overview below. Job Division: Admin FLSA Status: Full-time, Exempt Working Location: Hybrid - 4 days in office (Hamden, CT)/1 day remote Reports to: Chief Financial Officer (CFO) with dotted line to Chief Strategy Officer...

  • Assistant Golf Professional

    7 days ago

    Hamden, United States PGA Full time

    OverviewNew Haven Country Club is seeking a seasonal, PGA Member or Apprentice for the position of Assistant Golf Professional. The selected candidate will work closely with the Head Golf Professional and the Golf Professional Staff as well as other managers throughout the club to ensure the highest level of service to the New Haven Country Club membership...

  • ASSISTIVE TECHNOLOGY SPECIALIST

    18 hours ago

    Hamden, CT, United States Area Cooperative Educational Services Full time

    ACES is excited to announce an opening in our Assistive Technology Services Department! We are seeking a passionate and dedicated Speech-Language Pathologist who is ready to make a meaningful impact in the lives of students with diverse abilities. As an Assistive Technology Specialist, you will play a vital role in breaking down barriers to learning and...

  • Assistant Director of Nursing

    5 days ago

    Hamden, United States Arden House (2) Full time

    Arden House (2) - HIGHBRIDGE HEALTHCARE POSITION TITLE: Assistant Director of Nursing  REPORTS TO: Director of Nursing FLSA: Exempt POSITION SUMMARY: The Assistant Director of Nursing (ADON) has 24-hour accountability and supports the Center Nurse Executive (CNE) with the delivery of efficient and effective nursing care while achieving positive clinical...

  • Assistant Manager

    2 weeks ago

    Hamden, United States Snipes Full time

    SNIPES Assistant ManagerFull Time HourlyWe live sneakers, streetwear, and neighborhood culture! All Day! Every Day!With more than 750 stores in Europe and the USA, SNIPES is one of the leading sneaker and streetwear retailers worldwide. Since opening its first store in Essen, Germany in 1998, SNIPES has been an integral part of street culture and is...

  • Assistant Unit Manager

    1 week ago

    Hamden, United States Hines Sudden Service Full time

    You are a heartbeat away from ship’s captain. As member of the management team, you shape the culture of the restaurant. It will carry your imprint. In the absence of the Restaurant General Manager (RGM), the buck stops with you. Your role is to build the capability of your team, continue running great shifts, and partner with your RGM to make your...