Proposal Coordinator

Proposal Coordinator

Job Location: Houston

Department: Shared Services

Type: Full Time

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas based professional consulting firm that has steadily grown in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed-use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single-family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost-effective solutions tailored to each project's unique needs. With four established offices across Texas in Houston, The Woodlands, Austin, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

Proposal Coordinator

We are seeking a highly organized and detail-oriented Proposal Coordinator to join our civil engineering team. The Business Development Coordinator will support the firm's marketing and business development efforts by assisting with the development, execution, and management of marketing campaigns, communications, and promotional materials. This is an exciting opportunity for someone looking to grow their career in marketing within the engineering and construction industry. You will work closely with the marketing and business development teams to help enhance the company's visibility, brand, and client relationships.

Proposal Coordinator Responsibilities:

Business Development & Marketing Support

· Research and track upcoming projects, bids, and client opportunities within the civil engineering sector (public and private).

· Support the preparation of qualification packages, proposals, and presentations (RFPs/RFQs), including production logistics.

· Maintain a database of prospects, clients, and projects (CRM system).

· Assist in developing and maintaining marketing materials such as brochures, project sheets, resumes, and case studies.

· Assist with ensuring brand consistency across client-facing and internal marketing materials.

· Coordinate firm's presence at industry events, conferences, and professional association meetings.

· Coordinate client events including meetings, presentations and appreciation events.

Client Relationship Management

· Support leadership in client outreach efforts, including scheduling meetings, preparing talking points, following up on action items, and keeping up with client activity reports to support business development planning.

· Help track client feedback and ensure timely communication with stakeholders.

· Maintain contact lists and assist in developing client engagement strategies.

· Support teaming and subconsultant coordination for pursuits and ongoing projects.

Market Intelligence

· Monitor industry trends, competitor activity, and upcoming infrastructure or development projects.

· Prepare reports and briefings for leadership to support strategic decision-making.

Administrative Support

· Coordinate business development calendars, deadlines, and deliverables, including preparing agendas and tracking action items from internal BD meetings.

· Ensure timely submissions of proposals and compliance with client requirements.

· Ensure accurate data entry and reporting to track pursuits and client interactions.

· Assist with internal reporting on business development activities.

Proposal Coordinator Qualifications:

• Education: Bachelor's degree in marketing, Communications, Business or related field
• Experience:
• 1-3 years of experience in business development, marketing or proposal coordination (AEC industry preferred)
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite

(InDesign)

• Strong writing, editing and Organizational skills

Communication Skills:

• Strong written and verbal communication skills, with the ability to create clear, concise, and persuasive marketing content.
• Attention to detail in all written and visual content.
• Ability to effectively communicate with both technical and non-technical stakeholders.
• Organizational Skills:
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Ability to work independently and as part of a team, showing initiative and problem-solving skills.
• Project Management: Ability to assist in managing marketing projects from inception through execution. Experience using project management tools (e.g., Asana, Trello, or Microsoft Project) is beneficial.
• Team Collaboration: Comfortable working in a collaborative, team-oriented environment with the ability to take directions from senior marketing staff while contributing ideas and creative solutions.

Preferred Skills:

• Basic knowledge of civil engineering or architecture, engineering, and construction (AEC) industry terminology and processes.

Job Type: Full-time

Pay: $54, $65,538.92 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Proposal writing: 2 years (Required)
• Civil engineering: 1 year (Required)

Ability to Commute:

• Houston, TX Required)

Work Location: In person