Administrative Coordinator

Job Title: Administrative Coordinator

Job Description

This position supports the Product Development-Customization team, providing essential administrative coordination to ensure the successful execution of projects. The role requires meeting with project leads, checking statuses, and proactively solving problems while operating independently. Responsibilities include project tracking, filing, calendar management, data entry, and reporting, all to keep the team aligned with project timelines.

Responsibilities

• Lead cross-functional teams including finance, purchasing, planning, program management, engineering, and manufacturing.
• Manage issues, timelines, and financials to develop programs on time and within budget, supporting cost reduction initiative projects.
• Establish, publish, and manage project metrics to ensure quality execution.
• Track GPDS and process step progress in line with approved project timing plan objectives.
• Lead discussions in Platform and Hardware/Software teams using Accessory PAT forum, establishing agendas, minutes, and attendees.
• Support forums for accessory development and delivery, and provide status updates on projects.
• Manage aspects of top-hat and platform program deliverables, including planning, program control, and build phases for owned projects.
• Coordinate action plans to resolve project issues and ensure program deliverables are on track.
• Develop presentations to communicate the status of deliverables, issues, and recovery plans to management.
• Support vehicle prototype planning and builds, and coordinate accessory functional sign-offs as required.
• Demonstrate strong analytical skills and the ability to prioritize projects, balancing multiple responsibilities.
• Develop business cases, including financial analytics.
• Utilize hands-on knowledge of GPDS, FEDE, FEDEBOM, Global Integrator, CMF/CRF systems, and other relevant systems.
• Maintain proficiency in MS Office applications, with desired proficiency in WERS and AIMS.
• Facilitate cross-functional team meetings and interactions with internal management.
• Exhibit self-motivation, a proactive attitude, and the ability to develop strong team relationships.

Essential Skills

• 1-2 years of project management experience and administrative support experience.
• 1-2 years of scheduling and tracking for agendas/projects.
• Strong proficiency in MS Office and Excel.
• Proven project management abilities and strong communication skills.

Additional Skills & Qualifications

• Experience with Ford background, Ariba, or related programs.
• Automotive industry experience.

Pay and Benefits

The pay range for this position is $ $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Dearborn,MI.

Application Deadline

This position is anticipated to close on Nov 11, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.