Accounting/Administrative Assistant

7 days ago

Fort Wayne, Indiana, United States Haller & Colvin PC Full time $40,000 - $70,000 per year

HallerColvin PC has a full-time opening for an accounting/administrative assistant. This position requires superior attention to detail and accuracy, as well as a firm understanding of how accounts payable and general ledger software work together.

Responsibilities:

  • Accurately record accounts payable transactions

  • Weekly reconciliation of high-volume accounts, including identifying and resolving discrepancies between bank statements and accounting records

  • Prepare weekly deposit reports

  • Regularly communicate with vendors

  • Serve as billing/accounts receivable backup

  • Adjust and finalize employee timecards

  • Assist with building management (coordinating maintenance, repairs, monitoring organization/cleanliness, restocking supplies, etc.)

  • Coordinate firm outings, activities, and meetings

  • Special projects as assigned

Requirements

  • Possess a 2-year degree in accounting, business, or similar field of study

  • At least 1 year of accounts payable and general ledger software experience

  • At least 1 year of account reconciliation and cash handling experience

  • Must be highly proficient with Microsoft Word, Excel, and Outlook

  • 2+ years' experience working in an office environment

  • Experience working in a law firm preferred

Key Competencies

  • High level of attention to detail

  • Strong desire and aptitude for learning new software

  • Eager to learn accounting practices

  • Adhere to a strict monthly schedule of tasks and consistently meet deadlines

  • Strong organizational and time management skills

  • Excellent and consistent follow-through

  • Strong active listening and reading comprehension skills

  • Keep calm under pressure and solve problems independently

  • Exemplary employee: As a member of the administrative team, you must set a good example for others by being punctual, respecting firm rules and policies, and always exhibiting integrity

Schedule options include: M-F 8:00 am-5:00 pm (1 hour lunch) or M-Th 8:00 am-5:00 pm and Fridays 8:00 am-2:30 pm (30 min lunch).

Pay will be commensurate with experience.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Free parking
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Profit sharing

Education:

  • Associate (Required)

Experience:

  • accounts payable and general ledger software: 1 year (Required)
  • account reconciliation and cash handling: 1 year (Required)
  • Microsoft Word, Excel, and Outlook: 1 year (Required)
  • working in a professional office: 2 years (Required)

Work Location: In person

  • HR + Finance Administrative Assistant

    1 week ago

    Fort Wayne, Indiana, United States Creative Dining Services Full time $35,000 - $55,000 per year

    HR + Finance Administrative AssistantLocation: University of Saint Francis Status: Full-TimeMake an impact by supporting the people who keep our dining program running.We are seeking a detail-oriented and customer-focused HR + Finance Administrative Assistant to provide critical administrative, clerical, and HR support to our Dining Services department....

  • HR + Finance Administrative Assistant

    2 weeks ago

    Fort Wayne, Indiana, United States Creative Dining Services Full time $35,000 - $55,000 per year

    HR + Finance Administrative AssistantLocation: University of Saint FrancisStatus: Full-TimeMake an impact by supporting the people who keep our dining program running.We are seeking a detail-oriented and customer-focused HR + Finance Administrative Assistant to provide critical administrative, clerical, and HR support to our Dining Services department. This...

  • Administrative Assistant

    1 week ago

    Fort Wayne, Indiana, United States Do it Best Corp. Full time $45,000 - $70,000 per year

    Administrative Assistant Location: Fort Wayne, INDivision / Department: LogisticsReports to: VP of LogisticsTravel: N/A We are seeking a detail-oriented and highly organized Logistics Administrative Assistant to support our logistics and supply chain operations. The ideal candidate will play a key role in data analysis, KPI reporting, report generation,...

  • Administrative Assistant

    3 days ago

    Fort Wayne, Indiana, United States Buchanan Hauling and Rigging Full time

    Administrative Assistant - IN HH - Fort Wayne, INAt Buchanan Hauling & Rigging, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you'll have the support to...

  • Administrative Assistant

    2 weeks ago

    Fort Wayne, Indiana, United States OmniSource, LLC Full time $40,000 - $70,000 per year

    Division: OmniSource Overview:Performs a wide range of administrative and office support activities to facilitate the efficient operation of the division.Responsibilities:Daily Time logsMaintain weekly schedules, Saturday sign-up, employee vacations and appointmentsReplenish cashier – countdown safe and order cashMaintain discrepancy, cost center and...

  • Administrative Assistant, Merchandising

    2 weeks ago

    Fort Wayne, Indiana, United States Do it Best Corp. Full time $45,000 - $65,000 per year

    Merchandising & Supply Chain Administrative AssistantLocation: Fort Wayne, INDepartment: Merchandising & Supply ChainReports To: Vice President of Merchandising & Vice President of Supply ChainLevel: HourlyStatus: Full-Time Position SummaryWe are seeking a proactive, detail-oriented Administrative Assistant to support our Merchandising & Supply Chain...

  • Administrative Assistant, Merchandising

    5 days ago

    Fort Wayne, Indiana, United States Do it Best Full time

    Merchandising & Supply Chain Administrative AssistantLocation: Fort Wayne, INDepartment: Merchandising & Supply ChainReports To: Vice President of Merchandising & Vice President of Supply ChainLevel: HourlyStatus: Full-TimePosition SummaryWe are seeking a proactive, detail-oriented Administrative Assistant to support our Merchandising & Supply Chain...

  • Legal Administrative Assistant

    2 weeks ago

    Fort Wayne, Indiana, United States Scott & Aplin LLC Full time $41,600 per year

    Scott & Aplin LLC is a fast-paced, general practice law firm located in the heart of Fort Wayne. We are seeking a full-time Legal Administrative Assistant focusing on family law matters, estate planning, real estate, and civil matters. Ideal candidates should exhibit a strong work ethic and be a flexible team player who makes attention to detail a...

  • Accounts Receivable

    5 days ago

    Fort Wayne, Indiana, United States Weigand Construction Co., Inc. Full time

    Accounts Receivable & Payroll Administrator – Fort Wayne, IndianaOverviewWe're searching for a skilled AR & Payroll Administrator to join our Fort Wayne team If you thrive in a fast-paced environment, love working with both numbers and people, and want to be part of a company that's been building excellence for over a century, apply today and grow with...

  • Health Department Administrative Assistant

    2 weeks ago

    Fort Wayne, Indiana, United States Allen County Government Full time $40,000 - $60,000 per year

    ADMINISTRATIVE ASSISTANT – CLINICAL SERVICESDepartment: Health – Clinical Services & Case Management FLSA Status: Non-exemptClassification/Level: Office B3 Date Last Reviewed: 08/22Under the direction of the Clinical Services & Case Management Division Director, the Administrative Assistant provides administrative and clerical support to the clinical...