Administrative Assistant

Administrative Assistant

Location: Fort Wayne, IN

Division / Department: Logistics

Reports to: VP of Logistics

Travel: N/A

We are seeking a detail-oriented and highly organized Logistics Administrative Assistant to support our logistics and supply chain operations. The ideal candidate will play a key role in data analysis, KPI reporting, report generation, and process coordination. This position involves managing schedules, coordinating travel, maintaining documentation, processing and tracking invoices and purchase orders, budget planning, and providing direct administrative support to the VP of Logistics and broader logistics team. The successful candidate will demonstrate excellent analytical, communication, and organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Provide direct administrative and analytical support to the logistics leadership team.
• Compile, analyze, and maintain key performance indicators (KPIs) and operational dashboards.
• Pull, organize, and interpret data from multiple systems for weekly and monthly reports.
• Create and maintain spreadsheets, reports, and presentations to support decision-making.
• Process, track, and reconcile invoices and purchase orders for the logistics department.
• Manage calendars, coordinate meetings, and organize department schedules.
• Book and coordinate travel arrangements and itineraries for department personnel.
• Prepare meeting agendas, record minutes, and distribute follow-up action items.
• Maintain department records, filing systems, and documentation in compliance with company policies.
• Collaborate cross-functionally with other departments to gather information and resolve issues.
• Support the creation and continuous improvement of internal workflows and documentation standards.
• Monitor and Create DC Communications and KPIs.

Education and Experience:

• High school diploma or equivalent required; associate's or bachelor's degree in business, logistics, or related field preferred.
• 2–5 years of administrative, analytical, or operations support experience, preferably in logistics, supply chain, or transportation.
• Demonstrated experience working with large datasets, reporting tools, or ERP systems (e.g., SAP, Oracle, or similar).
• Proven experience in managing complex scheduling and travel coordination for leadership or multi-site teams.
• Experience handling confidential information and supporting executive-level communication.

Skills and Abilities:

• Spreadsheet proficiency
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with logistics or ERP software (e.g., SAP, Oracle, or similar)
• Dependable with a strong work ethic
• Excellent customer service and communication skills – both written and oral
• Pleasant telephone personality and positive attitude
• Ability to work well within a team atmosphere
• Drive resolution to problems
• Investigate and deep dive problems
• Strong analytical skills
• Ability to multitask and work under pressure in a fast-paced environment.
• Attention to detail and accuracy.

Benefits available to you:

• Full insurance benefits package including Medical, Dental, & Vision
• Paid time off to foster work/life balance
• Profit sharing
• Bonus Pay opportunities
• Retirement funding opportunities
• Education reimbursement
• Health club reimbursement
• Career advancement opportunities

About Do it Best:

Based in Fort Wayne, IN, Do it Best is the only US-based, member-owned comprehensive and fully integrated hardware, lumber, and building materials buying cooperative in the home improvement industry. With annual sales of nearly $6 billion, Do it Best serves thousands of member-owned locations across the United States and in more than 60 other countries, and is now part of the Do it Best Group, the world's largest independent home improvement co-op. For more information, visit and follow us on Facebook, Instagram, and LinkedIn.

Culture:

Each team member is valued as an individual - with their intrinsic value at the forefront. We prioritize your career growth through one-on-one training, conferences, tuition assistance, mentoring and more. We encourage authentic relationships by hosting social events and fostering a culture where lasting friendships are made. In fact, the three most valued aspects of being a part of the Do it Best team are the culture, the compensation, and the level of fulfillment that each team member experiences from their role.

Our Philosophy: Serving others as we would like to be served

Our Mission: Making the best even better

Our Goal: Helping members grow and achieve their dreams