Senior Executive Assistant

Work Location:

Hours:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. 

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Line of Business:

Job Description:

The Senior Executive Assistant manages the day-to-day administrative operations of the assigned Senior Executive(s). This role requires extensive knowledge of executive operations, policies, practices, and personnel, along with a high level of discretion, diplomacy, and professionalism with wide latitude for independent judgment.

Depth & Scope:

• Provides diversified administrative support to the Senior Executive
• Assures timely and confidential dissemination of material and the confidential destruction of materials
• Ensures arrangements for meeting facilities and catering are well executed
• Supports the addressing of Customer / Colleague concerns directed at the Senior Executive and ensures they are routed to the appropriate person for resolution
• May personally represent the Senior Executive through experienced and polished interaction leaving an elevated professional image with Customers / Colleagues
• Plans and implements special events for Senior Executives including multi-day activities
• Ensures travel preferences, accommodations, meetings and agendas and care of guests are delivered without incident for small to large groups
• Works with external vendors and service providers to ensure consistent high-quality function support
• Ensures the Executive's complex itinerary is accommodated through detailed travel arrangements coordinating demanding schedules
• Ensures own work is in compliance with applicable laws, regulations and guidelines, as detailed in policies located on Company intranet; policies include but are not limited to Fair Lending, Know Your Customer, Bank Secrecy Act and other applicable anti-money-laundering policies
• Provides desktop support specific to department tools and software applications, assisting users and coordinating issues before escalating to technology staff
• Reviews industry-related bulletins, notices, and other types of communications and analyzes impacts as assigned, keeping Manager updated
• Develops plans for any necessary procedural changes and distributes relevant materials to affected staff
• Manages, reviews, and approves the expenses of the senior executive and their direct reports as needed

Education & Experience:

• High School diploma
• 5+ Years of related experience
• Exceptional interpersonal and communication skills, both written and verbal, required
• Ability to work directly with senior level executives and across all levels of the organization
• Project management skills preferred and must be flexible with ability to multi-task and prioritize
• Ability to remain poised, professional and composed at all times and make independent decisions using good business judgment in a fast paced environment
• Knowledge of Company organization, terminology and operations preferred
• Ability to work independently without direct daily supervision
• Exceptional Customer orientation and service delivery skills
• Proven organizational and administrative skills
• PC skills including proficiently with spreadsheets, reporting tools and presentation software and software applications

Physical Requirements:

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

• Domestic Travel – Occasional
• International Travel – Never
• Performing sedentary work – Continuous
• Performing multiple tasks – Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds – Occasional
• Sitting – Continuous
• Standing – Occasional
• Walking – Occasional
• Moving safely in confined spaces – Occasional
• Lifting/Carrying (under 25 lbs.) – Occasional
• Lifting/Carrying (over 25 lbs.) – Never
• Squatting – Occasional
• Bending – Occasional
• Kneeling – Never
• Crawling – Never
• Climbing – Never
• Reaching overhead – Never
• Reaching forward – Occasional
• Pushing – Never
• Pulling – Never
• Twisting – Never
• Concentrating for long periods of time – Continuous
• Applying common sense to deal with problems involving standardized situations – Continuous
• Reading, writing and comprehending instructions – Continuous
• Adding, subtracting, multiplying and dividing – Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are:
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues. 

TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you've got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we're here to support you towards your goals. As an organization, we keep growing – and so will you.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more

Additional Information:
We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development
If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we're committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.

Interview Process
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at  Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.