Personal Assistant

2 hours ago

Franklin, Tennessee, United States Franklin Property Group Full time

Position Overview

We are seeking a highly organized, proactive Personal Assistant to support an owner with extensive travel and logistics needs. This role is travel-heavy from a coordination standpoint and requires strong attention to detail, discretion, and the ability to manage complex, time-sensitive arrangements. During downtime, the assistant will also support administrative and operational needs within a commercial property management business.

Key Responsibilities Travel & Logistics Coordination

  • Book and manage commercial flights, private aviation travel, hotels, ground transportation, and related logistics
  • Create detailed travel itineraries, including contingencies and real-time updates
  • Coordinate private aircraft operations, including scheduling with FBOs, obtaining fuel pricing, and fees
  • Coordinate hangar, ramp, and handling services
  • Monitor travel changes, delays, and weather impacts and proactively adjust plans as needed

Vehicle & Asset Transportation

  • Coordinate vehicle shipping and logistics nationwide
  • Obtain quotes, schedule transport, and track shipments
  • Communicate with carriers and ensure timely delivery

Business & Administrative Support

  • Assist with administrative tasks related to a commercial property management business during non-travel periods
  • Support scheduling, document preparation, vendor coordination, and general operational needs
  • Handle confidential information with professionalism and discretion

Qualifications

  • 3+ years of experience as a Personal Assistant, Executive Assistant, or Travel Coordinator
  • Strong experience booking and managing complex travel itineraries
  • Familiarity with private aviation operations (FBOs, fuel pricing, handling fees) preferred
  • Excellent organizational, communication, and time-management skills
  • Ability to remain calm and effective under tight timelines and changing priorities
  • High level of professionalism, discretion, and reliability

Preferred Skills

  • Experience supporting high-net-worth individuals or executives
  • Knowledge of vehicle transport logistics
  • Exposure to real estate or property management operations

To Apply

Please submit your resume outlining relevant experience with travel coordination and executive support.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

  • Health insurance
  • Paid time off

Work Location: In person

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