Administrative & Maintenance Assistant

Administrative & Maintenance Assistant

KM Property Management Group, Inc. – Hacienda Heights, CA

About Us

KM Property Management Group, Inc. is a well-established real estate management company based in Hacienda Heights, CA, specializing in residential and commercial properties throughout Southern California. We value professionalism, teamwork, and reliability, and we offer an environment that encourages growth, independence, and skill development.

Work Environment Includes:

• On-the-job training and mentorship
• Opportunities for professional growth and advancement
• A spacious, professional corporate office
• A supportive, safe, and team-oriented culture

Position Overview

We are seeking a dependable, detail-oriented Administrative & Maintenance Assistant to support our property management operations and maintenance coordination. This position plays a key role in ensuring smooth day-to-day operations — assisting both in-office staff and field personnel — and requires a proactive, adaptable team player who can thrive in a fast-paced professional environment.

Note: This position is dynamic and may evolve over time. Training will be provided for all assigned responsibilities.

Key Responsibilities

Administrative Support

• Manage correspondence via phone, email, text, and in-person visits from tenants, vendors, and property owners
• Assist Property Managers and Accounting staff with daily administrative tasks
• Prepare, type, and distribute tenant notices and documentation
• Handle incoming and outgoing mail, file management, and data entry
• Schedule utilities for property move-ins, move-outs, and turnovers
• Maintain accurate records and documentation within AppFolio property management software
• Support office operations by organizing files, supplies, and client materials

Maintenance Coordination

• Answer and log maintenance calls from tenants
• Dispatch maintenance requests and follow up with vendors and contractors to ensure timely completion
• Monitor open work orders and communicate progress updates to Property Managers and tenants
• Assist in supervising routine maintenance projects and vendor performance
• Track maintenance invoices and coordinate with accounting for payment processing

Requirements & Qualifications

• Spanish fluency (spoken, written, and reading) is required
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and general computer literacy
• Experience with AppFolio or similar property management software preferred
• Excellent written and verbal communication skills
• Strong attention to detail, organization, and multitasking abilities
• Ability to work effectively under pressure and prioritize competing tasks
• Professional demeanor and customer-service mindset
• Reliable transportation for occasional off-site errands or property visits (if needed)

Additional Details

• Location: Hacienda Heights, CA
• Schedule: Full-time, on-site position
• Probationary Period: 3 months (training and performance review)
• Compensation: Competitive hourly rate (DOE), with potential for advancement

Why Join KM Property Management Group?

At KM Property Management Group, you'll be part of a tight-knit team that values initiative, integrity, and personal growth. We pride ourselves on creating an environment where employees can learn, contribute, and grow within the real estate industry.

If you are dependable, detail-driven, and ready to take on a dynamic role that combines administrative precision with hands-on maintenance coordination, we'd love to hear from you.

Job Type: Full-time

Pay: $ $19.00 per hour

Benefits:

• 401(k)
• Paid time off

Ability to Commute:

• Hacienda Heights, CA Required)

Ability to Relocate:

• Hacienda Heights, CA 91745: Relocate before starting work (Required)

Work Location: In person