Programs Coordinator

• Oversee administrative tasks including organizing meetings and coordinating activities with stakeholders.
• Lead, coordinate, and assist with social media outreach, web design, and promotional materials for Institute events.
• Oversee all aspects of project purchase requisitions, travel reimbursements and policies, including travel information dissemination, updating forms and procedures, and follow-up on travel reimbursements.
• Maintain records and monitor processing of meetings, correspondence, travel reimbursement, purchasing, budgets, and expenditures by program workplan.
• Prepare newsletters, oversee a library of grant-support materials and research literature, and coordinate emails and other correspondence with Institute affiliates.
• Provide administrative support for research related activities to assist PIs and researchers prepare grant applications and reports as required.
• Manage interdepartmental requests to support IT, facilities, and other Institute requirements.
• Manage project position recruitment requests, appointments, promotions, and reclassifications, leave
• requests, and separations of employees ensuring accuracy of materials and adherence to University and Research Foundation policies.
• Provide support with project and budgetary expenditure to facilitate transparency of financial matters throughout the grant's duration.
• Prepare reports and gather data as requested to support project activities.

Other duties as assigned to accomplish project/workplan activities.

Job Requirements:

Minimum Requirements:

• MBA from a college or university accredited by a USDOE or internationally recognized accrediting organization. Applicants who will receive their MBA in May 2026 will considered, contingent upon receipt of degree at the time of hire.
• Minimum one year program management experience within a university setting.
• Minimum one year experience supporting research activities.
• Knowledge of Federal and State procurement processing procedures.
• Strong computer skills, particularly with Microsoft Office products including MS Word, MS Excel and MS PowerPoint.
• Proven experience using Drupal for website updates and design. Experience preparing promotional marketing materials and newsletters using Canva and Miro. Facilitating outreach activities with proven knowledge of creating and updating social media platforms such as LinkedIn and X.
• Excellent interpersonal, oral and written communication skills.
• Strong commitment to excellent customer service, maintaining confidentiality and modeling professionalism.
• Excellent organizational skills and proven ability manage multiple tasks simultaneously while maintaining a high degree of accuracy, record-keeping, and attention to detail.
• Excellent ability to demonstrate initiative and work both independently and as part of a team with minimal task by task supervision.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Preferred Requirements:

• Experience working in higher education, preferably in research led institutions.
• Experience working for the Research Foundation, UAlbany or SUNY.

This position is not eligible for visa sponsorship.

Additional Information:

Salary Range: $63,000-$70,000 (DOE)

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.