ops-administrative assistant i

Requisition No: 865361

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS-ADMINISTRATIVE ASSISTANT I

Pay Plan: Temp

Position Number:

Salary: $18.17 an hour

Posting Closing Date: 12/15/2025

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FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Position Number:

Location: 1875 East Orange Avenue, Tallahassee, Florida, 32311

Salary: $18.17 an hour up to 1920 hours per year

Supervisor: Ashley Scruggs

Broadband Code:

Region: Headquarters

Class Title: Administrative Assistant I

County: Leon

Working Hours: 8:30am – 5:00pm

List of Subordinates Supervised: None

Residency Requirement: None

Employment in this position is contingent upon a satisfactory criminal history record check.

Agency Information:

• Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
• Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
• The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the [insert name of Section/Office (Section or Office acronym)] of the Florida Fish and Wildlife Conservation Commission's Division of Habitat and Species Conservation.

Minimum Qualifications: A high school diploma and five years of professional experience in administrative work. A bachelor's degree can substitute for four of the five years' experience. Must be able to lift a minimum of 25 lbs. Valid Florida Driver's License required.

Description of Duties: This is the position of Administrative Assistant I in the Public Access Services Office of the Florida Fish and Wildlife Conservation Commission. The position provides office administration and purchasing assistance to program staff. The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to purchasing, contracting and travel in accordance with State of Florida law, standards, policies, and procedures. The major responsibilities of the position include:

• Reviews and accurately maintains records of items purchased, costs, delivery, product performance, and inventories.
• Assists staff with quote requests from vendors utilizing the FWC Purchasing Manual and State of Florida Purchasing Rules and Regulations.
• Purchases supplies and equipment for office utilizing State of Florida Purchasing Card.
• First point of contact for questions regarding State of Florida Travel and agency policies regarding travel. Prepares and submits travel forms via Statewide Travel Management System.
• Submits Monthly Vehicle Reports using Laserfiche. Maintains fleet vehicles and is responsible for all preventive maintenance (oil changes, car washes, all point yearly inspections).
• Maintains office Property inventory, coordinates property transfers, and maintains all property records.
• Inventories and distribute publications by mail in response to public requests.
• Assist with mailings from office warehouse, and general upkeep of open and locked storage rooms (cleanliness, receiving shipments, organizing).
• Acts as the first contact for public inquiries, including maintaining and answering Office general email mailboxes, routing as appropriate to FWC staff.
• Assists Office Director with calendar and meeting scheduling and manages office-wide Outlook calendar.
• Assist staff with questions regarding policies and procedures to ensure compliance with State Regulations, internal management policies and procedures regarding administrative paperwork, budgets, or clerical matters.

Knowledge, Skills, and Abilities:

• Highly organized with attention to detail
• Proficient in work-related tasks using Microsoft Office Word, Outlook and Excel.
• Advanced skills in Microsoft Excel preferred
• Knowledge of business functional areas such as purchasing, accounting, and budgeting
• Ability to manage the business functions in a state agency
• Highly productive, ability to determine work priorities, and ensure proper completion of work assignments
• Proficient in oral and written communications, correct grammar, punctuation, and spelling. -Ability to establish and maintain effective working relationships with others
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to purchasing and budgeting
• Ability to work independently
• Ability to solve problems and make decisions
• Excellent customer service skills
• Ability to identify math operations needed to complete tasks and correctly perform calculations.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

Answers to qualifying questions must be validated in the application, resume and cover letter.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.