Event Center Coordinator

4 days ago

New York, New York, United States Forrest Solutions Full time

Event Center Coordinator (Corporate)

Location:
Midtown NYC

Schedule:
Monday-Friday 8:30am-5:30pm

Key Responsibilities

  • Manage and coordinate internal events, with a strong focus on venue operations and ensuring rooms are properly prepared and functioning.
  • Partner closely with the Event Planning team to support event objectives and translate plans into room setups, timing, and logistical execution.
  • Oversee room readiness—including lighting, layout, seating, A/V, staging, and back-of-house logistics—to ensure spaces meet event requirements and corporate standards.
  • Assess event needs to confirm room size, configuration, and amenities align with business requirements, compliance guidelines, and guest expectations.
  • Coordinate with internal Catering, Facilities, IT/AV Support, and Security teams to ensure seamless delivery of food & beverage service, technical support, and onsite logistics.
  • Serve as an operational point of contact during events, ensuring timelines remain on track and addressing issues proactively.
  • Monitor events in real time and make necessary adjustments to room setups, timing, or resources to maintain smooth execution.
  • Maintain a strong service focus while supporting internal stakeholders, senior leaders, and external visitors.
  • Track space utilization and assist with reports that inform room management and resource planning.
  • Uphold corporate standards, branding requirements, and safety protocols throughout all events.
  • Manage multiple events simultaneously and provide light administrative support for reporting and follow-up (role is operational, not heavily administrative).

Qualifications

  • Bachelor's degree in Hospitality, Event Management, Business Administration, Communications, or related field, or equivalent experience.
  • 3-5+ years of experience in corporate events, hospitality services, or venue operations within a large or complex organization.
  • Preferred knowledge of EMS or similar scheduling platforms.
  • Proficiency in Microsoft Office Suite.
  • Strong oral and written communication skills.
  • Solid understanding of food & beverage coordination, room setup standards, and operational best practices.
  • Excellent organizational skills, attention to detail, and ability to perform effectively in fast-paced environments.

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