Event Coordinator

Colangelo & Partners (C&P) is a leading fine wine and spirits integrated communications agency in the United States, sought after by the top brands and industry players for the quality of their results, creativity, and return on investment.

Our New York office is looking for a junior level Event Coordinator. The main responsibility of the Event Coordinator is to support the Events Team with admin work, events staffing/preparation, and other work within various aspects of the business to achieve client deliverables. They are also expected to help maintain our growing database of both consumer and trade invitees.

Qualifications and Desired Skills:

• At least six months of experience with event planning and coordination, or relevant wine & spirits or PR employment/internship experience
• Attention to detail – from your calendar to your to-do lists, you must have a proven system for organization for your own work as well as the work and responsibilities of your team
• Can work strategically across multiple accounts at once – and handle and field requests from clients and managers alike
• Able to direct event management operations including, but not limited to, revenue maximization initiatives, communication plans, negotiation of supplier services and contract administration, budgeting and forecasting, and more
• Strong problem-solving skills
• Able to oversee the marketing of events to ensure that the branding and strategy are in line with client goals
• Comfortable with networking and cultivating partnerships with vendors, venues, and potential partners
• Can create meaningful post-event recaps for submission to the client

Responsibilities

• Execute the basics of event preparation, event logistics, list building
• Cleaning invitations lists (i.e. removing duplicates, crashers, already-registered contacts)
• Compiling event attendee lists and managing attendee check-in on site
• Research and reporting
• Note-taking and other administrative responsibilities
• Ordering, packing and shipping event materials
• Database management
• Media/trade list building under the direction of account leader
• Other duties as assigned

What We Offer

• Clients: Our client list is incomparable, across a range of countries, regions, and categories.
• Opportunities for Advancement: We are growing within all of our categories every year, affording every employee potential for promotion and career advancement.
• Fun: Happy hours, events, product tastings both in the office and outside.
• Diversity: We strongly believe the diversity of our staff – made up at all levels of people from all backgrounds, from 12 countries, speaking 8 languages – is our strength, not only because of the vibrant intellectual and cultural working environment such diversity fosters but because it reflects the diversity of the marketplace in which we make our appeal and the diversity of our clients.
• Flexible Time, Flexible Space Policy: We believe employees who are happier outside of work are happier at work, and vice versa, so we have created a culture that prioritizes work-life balance. We have a flexible PTO system and we take off the week between Christmas and New Year's.
• Expertise: We are the largest fine wine and spirits-focused integrated communications agency in the U.S.
• Learning Programs: The collective wine and spirits knowledge of our staff is unparalleled. You will have the opportunity to learn from others, both formally and informally, and through our in-house educational programs share your knowledge.
• Prestige: Our reputation in the industry, among both media and trade, is second to none, and an email address from our domain is afforded certain respect and a second look.
• Pay & Benefits: We offer competitive salaries within our category and full benefits - health, dental, vision, life insurance, 401K, and a generous PTO policy.