Receptionist (Contract)

6 days ago

Dallas, Texas, United States AlixPartners Full time $40,000 - $60,000 per year

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

LOCATION: On-site in Dallas, Texas.

What you'll do

Are you a customer service-minded individual who feels a sense of accomplishment and reward when your to-do lists are checked off and complete at end of the day? The ideal candidate will be a hard-working professional who is comfortable communicating and interacting with both internal and external clients and who is able to manage a variety of office support tasks and work diligently in an organized and efficient manner.

The Office Services Professional is a full-time, on-site contract role located in Dallas, Texas reporting to the Office Manager. Working hours are 8:30 AM – 5:30 PM, Monday through Friday. This is an approximate 6-month assignment with longer term potential. Paid relocation is not available.

  • Answer main phone line; determine purpose of calls and forward calls to appropriate personnel or department; answer questions about the firm and provide callers with address, directions, and other information.
  • Serve as "concierge" for the office: Greet guests, determine nature of business, and announce guests to appropriate personnel. Authorize guests' access to the office.
  • Issue office access cards when required.
  • Accept deliveries and notify appropriate staff in a timely manner.
  • Maintain clean reception area and pantry upkeep:
  • Clean and maintain kitchen snack and soda inventory
  • Stock shelves & refrigerator
  • Make coffee
  • Empty/fill dishwasher
  • Assist staff at various levels with administrative duties as requested.
  • Schedule meetings and book conference rooms/offices including catering and post-meeting clean-up.
  • Create and edit correspondence, files, and indexes.
  • Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.
What you'll need
  • High School Diploma or equivalent.
  • Minimum two (2) years' receptionist experience with a professional services firm preferred.
  • Minimum two (2) years' administrative experience preferred.
  • Exceptional customer service and interpersonal skills required with the ability to interact and communicate effectively and professionally with internal and external customers at all levels
  • Professional attire/presence.
  • Proficiency in Microsoft Word, Excel and PowerPoint.
  • Must be flexible and adaptable when procedures change, or urgent situations arise.
  • Effective organizational skills with meticulous attention to detail, excellent time management skills, and an ability to prioritize and manage multiple projects simultaneously are essential.
  • Resourceful with common sense and proven problem-solving skills.
  • Ability to be discreet and handle confidential, sensitive information.
  • Excellent written and verbal communication skills in English.
  • Core working hours are generally 8:30 AM – 5:30 PM, Monday - Friday; willingness to work outside of normal U.S. business hours, and as unique projects/needs arise. Punctuality is essential.
  • Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
  • Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners' Code of Conduct and foster an inclusive environment with people at all levels of an organization.

MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. NO VISA OR IMMIGRATION SPONSORSHIP FOR THIS ROLE, NOW OR IN THE FUTURE. (e.g., H-1B, STEM OPT, TN, etc.)

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Gold Level award-winning Veteran Friendly Employer.

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