Office Administrative Assistant

1 week ago

Palm City, Florida, United States VM Ironworks & Structural Steel Full time

Office Administrative Assistant

Objective: The Office Administrative Assistant serves as the first point of contact for visitors and callers, providing excellent customer service and administrative support to ensure smooth day-to-day operations. This role is responsible for managing the front desk, coordinating office activities, and assisting with clerical tasks to support management and staff.

Essential Duties and Tasks:

Outgoing Personality~

  • Strong Computer Skills
  • Greet and assist visitors in a professional and friendly manner.
  • Answer, screen, and direct phone calls; take and relay messages as needed.
  • Maintain the reception area's appearance and ensure it is tidy and welcoming.
  • Handle incoming and outgoing mail, deliveries, and correspondence.
  • Schedule and coordinate meetings, appointments, and conference room usage.
  • Maintain office supplies inventory and place orders as necessary.
  • Assist with data entry, filing, scanning, and document organization.
  • Support HR and accounting with basic administrative tasks such as record keeping and invoice processing.
  • Manage office calendars and help organize company events or staff meetings.
  • Provide general administrative and clerical support to all departments.

Qualifications:

  • High school diploma or equivalent (Associate's degree preferred).
  • 1–3 years of experience in an administrative or front desk role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Professional appearance and demeanor.
  • Ability to multitask and handle a fast-paced environment with attention to detail.
  • Customer service-oriented with a positive attitude.

Job Type: Full-time

Pay: $ $22.00 per hour

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off

Application Question(s):

  • Do you have experience in a construction setting?

Experience:

  • computer skills: 1 year (Required)

Work Location: In person

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