Bookkeeper / Office Administrator – Landscape Design & Construction Firm

Bookkeeper / Office Administrator – Landscape Design & Construction Firm

Palm City, FL | Full-Time | On-Site

Company: Alpha Zeta Enterprises, Inc. – Design
• Build
• Maintain
• Enhance

About Us

Alpha Zeta Enterprises is a premium landscape design and construction company based in Palm City, Florida. We create luxury outdoor living environments for some of the most beautiful properties in Martin County. Our team is growing, and we're seeking a sharp, detail-driven Bookkeeper / Office Administrator who thrives in a fast-paced, entrepreneurial setting and loves bringing organization and clarity to the numbers.

This is not your average bookkeeping job. You'll play a pivotal role in helping us manage our financials, keep the office humming, and support our leadership team with accurate reporting, billing, and organization as we continue to scale.

Key Responsibilities

• QuickBooks Online Management: Handle all daily entries, reconciliations, payables, receivables, and job cost tracking.
• Billing & Invoicing: Prepare and send invoices, manage progress billings, and coordinate with clients for payments.
• Reporting & Spreadsheets: Maintain internal Google Sheets trackers for budgets, payroll %, and job profitability. Assist with weekly and monthly reporting for leadership.
• Payables & Purchasing: Enter vendor bills, match receipts, manage purchase orders, and maintain accurate records.
• General Office Support: Answer phones, greet visitors, manage filing systems, and ensure all paperwork and uploads are properly organized.
• Collaboration: Work directly with the GM to refine systems, improve reporting accuracy, and support operational efficiency.

What We're Looking For

• Experience: 5+ years in bookkeeping or accounting support (construction industry preferred).
• Software Mastery:
• QuickBooks Online (required – must be proficient and confident)
• Google Sheets / Excel (comfortable with formulas, charts, and summaries)
• Experience with Zoho, Trello, or QuickBooks Class tracking a plus.
• Skills: Exceptional attention to detail, strong organization, accuracy, and follow-through.
• Personality: Self-motivated, dependable, proactive, and comfortable managing multiple priorities.
• Communication: Professional phone and email etiquette, positive energy, and the ability to represent our brand well.

Why Join Alpha Zeta

• Be part of a fast-growing, forward-thinking company with 40 years of legacy and a clear path toward expansion.
• Work directly with a driven leadership team that values transparency, organization, and innovation.
• Enjoy a beautiful office environment surrounded by design boards, plans, and the energy of a creative outdoor living company.
• Growth opportunity – this role can evolve into Office Manager or Controller-level responsibilities for the right person.

Compensation & Schedule

• Competitive pay based on experience
• Monday–Thursday, 4 Day Work Week(on-site)
• Paid holidays and PTO after probationary period

How to Apply

Please submit your resume and a short cover letter or intro explaining:

• Your experience with QuickBooks Online,
• Your favorite part about working with numbers or organization, and
• Why you think you'd be a great fit for Alpha Zeta.

Job Types: Full-time, Part-time

Base Pay: $ $30.00 per hour

Expected hours: 30 – 40 per week

Application Question(s):

• How many years of experience do you have with QuickBooks Online?
• How would you rate your QuickBooks skills (Beginner / Intermediate / Advanced / Expert)?
• Have you ever done bookkeeping for a construction, landscaping, or service-based company?
• How comfortable are you with Google Sheets / Excel formulas and reporting?
• What are your salary expectations for this role?
• When could you start if selected?
• (Optional) Please share a short example of how you've helped a company improve its organization or reporting accuracy.
• How do you handle stress?

Work Location: In person