Part-Time Accounts Payable Specialist

New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers. The School of American Ballet is the official training academy of the New York City Ballet.

Position Summary

The Part-Time Accounts Payable Specialist will support the Finance team by managing vendor invoices, processing payments, and ensuring compliance with organizational policies. This role requires someone detail-oriented, organized, and able to work independently while collaborating with internal stakeholders.

Key Responsibilities:

Invoice Management

• Receive, review, and accurately enter vendor invoices into the AP system.
• Verify vendor details and maintain updated records.
• Organize supporting documentation and ensure proper filing in shared drives.

Payment Processing

• Prepare payment batches for approval and execution.
• Assist with wire transfers and ACH processing, including logging wire numbers and assigning payments.
• Follow approval workflows and escalate discrepancies promptly.

Compliance and Verification

• Confirm payment details with vendors and internal finance team before releasing funds.
• Ensure adherence to organizational and banking controls for electronic payments.

Reporting and Prioritization

• Generate and review open items reports to track outstanding invoices.
• Help prioritize payments based on vendor urgency and organizational needs.

Collaboration and Support

• Coordinate with finance team members for approvals and troubleshooting.
• Provide backup support during high-volume periods or staff absences.

Continuous Improvement

• Participate in AP training sessions and stay updated on process changes.
• Embrace improvements for efficiency and accuracy in AP workflows.

Qualifications:

• Experience: 3+ years of accounts payable or related finance experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and AP systems; experience using Multiview helpful
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.

Work Schedule

Part-time: On-site, approximately 15-18 hours per week (flexible scheduling).

EEO Statement

New York City Ballet is proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history or any other characteristic protected by law.

Our Commitment to Diversity, Equity, and Inclusion

New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values and reflects inclusion, equity and access for all.  We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to all by educating, developing, and supporting an organization that welcomes and amplifies the voices and lived experiences of everyone.