Office Assistant 2

Description
Duties Description
The Office Assistant 2, Grade 9, will work in the Office of Energy System Planning and Performance (ESPP), with duties including, but not limited to:

• Using various information technology applications such as Microsoft applications, Document & Matter Management (DMM), Statewide Financial System (SFS), Pipeline Audit System (PAS), Smartsheet, and others.
• Answering and directing telephone calls appropriately.
• Greeting visitors or callers; handling inquiries or directing them to the appropriate persons.
• Maintaining calendars and scheduling meetings, appearances, events, and conference calls.
• Completing forms and compiling reports in accordance with agency procedures.
• Ensuring all relevant Office records are maintained and easily accessible.
• Distributing proposed session agendas and other documents appropriately.
• Establishing and maintaining project tracking system for upcoming deadlines.
• Reviewing documents such as draft Orders, placeholder memos, and log letter responses prepared by staff to ensure documents are complete and thorough.
• Operating and maintaining office equipment such as printers, scanners, and copiers.
• Training newly hired support staff.
• Additional relevant duties may be required, as directed.

Qualifications
Minimum Qualifications
General Public

Non-Competitive (NY HELPS)**

One year of clerical experience.

55-b/c
Candidates who are currently eligible, who meet the qualifications listed in the "Non-Competitive (NY HELPS)" section above are encouraged to apply. If interested in this position and applying using your 55-b/c status, please provide a copy of your current 55-b/c eligibility letter.

Civil Service Eligibility List
Candidates on the appropriate promotional list(s) will be canvassed and do not need to apply to this posting.

Transfer
Current New York State employee with one year or more of permanent, contingent permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent, contingent permanent, or 55-b/c service in a qualifying title and eligible for transfer* under Section 70.1 of the Civil Service Law.

• If you are a current New York State employee on the eligible list and not reachable, you may be eligible for transfer. Candidates are encouraged to access GOT-IT on the Civil Service website ) to determine transfer eligibility.

About The Department
Additional Comments
The New York State Department of Public Service (DPS or Department) works to: ensure safe, affordable, and reliable access to electric, gas, steam, water, and telecommunications services at just and reasonable rates for New York State customers, protect the natural environment, reduce greenhouse gas emissions via transmission and siting of renewable energy resources, and augment the resiliency of utility infrastructure. Learn more about DPS and how you can make a difference by checking out our video and more at:

Additional Comments

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Equal Opportunity Employer
The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department's webpage