Payroll Specialist

2 weeks ago

Minneapolis, Minnesota, United States Weis Builders Full time

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Summary
The Payroll Specialist plays a vital support role at Weis Builders, assisting our Senior Payroll Specialist in ensuring payroll processes are executed smoothly and accurately. This dynamic position also provides key administrative support for benefits and onboarding, ensuring all employee records are accurate, up-to-date, and compliant with company policies and regulations.

At Weis Builders, we are proud of our reputation for excellence in construction and our dedication to creating a collaborative and innovative workplace. As part of our team, you'll have the opportunity to contribute behind the scenes to the seamless operation of our payroll processes, supporting the foundation of our most important asset—our people.

This role is ideal for someone who enjoys details, thrives in a team-oriented environment, and is passionate about maintaining accuracy and efficiency. From assisting with payroll tasks to ensuring onboarding and benefits are flawlessly documented, your contributions will help Weis Builders continue to grow and succeed.

This role is expected to be in the office five days a week, providing hands-on support to ensure seamless payroll operations and contribute to the success of our growing organization.

Key Responsibilties
Payroll Duties:

  • Ensure the accurate and timely submission and processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
  • Maintain and review payroll records to ensure compliance and accuracy.
  • Process payroll updates, including new hires, terminations, pay rate changes, and adjustments.
  • Track and maintain employee PTO and attendance records, ensuring compliance with company policies.
  • Respond to employee inquiries regarding payroll in a timely manner.
  • Serve as a backup for the Senior Payroll Specialist in payroll processing when required.
  • Ensure that all new hire documents are accurate and complete.
  • Review personnel action forms (PAFs) for accuracy and compliance.
  • Maintain employment records related to onboarding and benefits.
  • Conduct regular audits of employee files and records to ensure compliance and accuracy.
  • Collaborate with the HR team to ensure smooth processing of employee changes through the system.
  • Perform other administrative tasks as assigned to support payroll and HR operations.

Requirements
To perform this job successfully, an individual must excel in accuracy, efficiency, and confidentiality while meeting deadlines. The requirements listed below represent the education, knowledge, skills, and abilities necessary for success in this role.

Education and Training

  • Associate's degree in accounting, human resources, or a related field, or equivalent work experience; a Bachelor's degree is preferred.
  • Relevant experience in payroll or HR administration will also be considered in lieu of formal education.

Knowledge And Experience

  • Two years of experience in payroll or HR administration (experience in a general contracting environment is a plus).
  • Proficiency in Microsoft Office applications.
  • Experience with HRIS systems.
  • Knowledge of payroll processes and basic benefits administration.
  • While these qualifications are preferred, they are not mandatory—candidates with a strong willingness to learn and grow are encouraged to apply.

Skills And Abilities

  • Client/Customer Focus: Demonstrates a commitment to meeting the needs of employees and delivering exceptional service.
  • Attention to Detail: Ensures the accuracy and completeness of all records and documentation.
  • Collaborative Approach: Builds trust and strong relationships with colleagues through effective communication and teamwork.
  • Prioritization: Manages responsibilities effectively, adjusting to challenges to meet deadlines.
  • Professionalism: Maintains composure under pressure, presenting a calm and professional demeanor.
  • Analytical Thinking: Investigates issues thoroughly, recommends solutions, and improves processes.
  • Communication Skills: Excels in written and verbal communication, with strong attention to detail in documentation.

Salary Range:
$65,000 - $75,000 annually, depending on experience.

Location:
Minneapolis, MN - This position is fully on-site, Monday through Friday during regular business hours.

Benefits We Offer
We take care of our team so they can do their best work. Here's what you can expect:

  • Competitive salary with annual performance bonuses
  • Comprehensive health, dental, and vision insurance
  • 401(k) plan with company match
  • Paid time off (PTO) and paid holidays
  • Health Savings Account (HSA) with employer contribution
  • Flexible Spending Account (FSA)
  • Dependent Care FSA (DCFSA)
  • Paid medical leave
  • Tuition reimbursement
  • Professional development stipend
  • Health club membership reimbursement
  • Wellness programs and mental health support
  • Pet insurance
  • And more

Equal Opportunity Employer, including disabled and veterans.

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