Property Management Administrative Assistant

2 weeks ago

New York, New York, United States Eleven Riverside Drive Corporation Full time $50,000 - $60,000 per year

About Us:

We are an on-site property management office whose mission is to provide exceptional service and expertise to our community while fostering a collaborative and supportive team environment.

Job Summary:

We are seeking a motivated and detail-oriented Property Management Administrative Assistant to join our team. This on-site position is based at a co-op building with over 600 units located in the Upper West Side of Manhattan. In this role, you will support our property management team with administrative tasks, ensure seamless day-to-day operations, and contribute to the overall efficiency of the office. Candidates must have at least 3 years of experience in property management to be considered for this position.

Key Responsibilities, but are not limited to:

  • Serve as a point of contact for co-op residents, addressing inquiries and coordinating with management.
  • Provide exceptional customer service to residents, vendors, and internal teams.
  • Manage and organize property management documents, including contracts, resident records, and building documentation.
  • Schedule appointments, meetings, and service requests for management and board of directors.
  • Assist in preparing building notices, newsletters, and community updates.
  • Maintain accurate property and resident records, ensuring compliance with building policies and industry regulations.
  • Monitor deadlines and assist with compliance requirements and building projects.

Qualifications:

  • At least 3 years of experience in property management or a related field is required.
  • Proven experience in administrative support in the property management industry.
  • Proficiency with Microsoft 365, Yardi, BuildingLink, and Adobe (or similar platforms) is preferred.
  • Strong customer service skills required, with the ability to address concerns professionally and effectively.
  • Must be a team player while also capable of working independently on tasks with minimal supervision.
  • Preferred candidates will have some level of experience with transfers and closings.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to work in a fast-paced environment.
  • High school diploma or equivalent required; additional certifications (e.g., Notary Public, Real Estate License) are advantageous.

Job Type: Full-time

Pay: $50, $60,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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