staffing coordinator

Staffing Coordinator

Hermitage Hall (a UHS company) is one of Middle Tennessee's largest stand-alone psychiatric residential treatment hospitals. Licensed by Tennessee Department of Mental Health and Substance Abuse Services as a mental health residential treatment center for children and youth, Hermitage Hall has provided services to families for over 30 years. Located southwest of downtown Nashville, off I-65 at the Wedgewood exit, away from the congestion of downtown Nashville, our team of over 130 high quality employees describe working here as family oriented, therapeutic, value clarifying.

The Staffing Coordinator generates, manages, and updates master schedules for the residential department. Adjusting as needed, according to budget constraints, census fluctuations, call outs, and pre-planned leaves of absence. Provides administrative assistance to the Residential Director & Director of Operations for staff development and other departmental needs. Work closely with the director of Operations, Residential Director, and Assistant Residential Director in coordinating an effective, efficient scheduling pattern. Establishes and maintains a professional relationship with the administrative, residential  and clinical staff.

Job Responsibilities:

• Daily Staffing and Scheduling

  Manage daily residential staffing using UKG to update and maintain the master schedule.

  Process call-ins and absences promptly to ensure adequate coverage.

  Review and approve PTO and ELB requests, ensuring proper coverage for employees on leave.

• Reporting and Employee Guidance

  Prepare and maintain daily staffing reports, including verification of work hours, time-off requests, and job vacancies.

  Counsel employees on scheduling procedures and time-off requests in UKG.

  Maintain staff training records and compliance documentation.

• Payroll and Collaboration

  Ensure accurate payroll processing and address staffing concerns.

  Prepare daily FTE staffing reports.

  Review timesheets daily and make corrections as needed for payroll accuracy.
• Assist on units if acuity level is high. Assist with emergency Codes as necessary.
• Other duties as assigned.

This opportunity provides the following:

• Challenging and rewarding work environment
• Growth and development opportunities within UHS and its subsidiaries
• Competitive Compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401k plan with company match
• Generous Paid Time Off
• Free meals

About Universal Health Services

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Requirements:

• High school diploma (or equivalency) and behavioral health facility experience in lieu of bachelor's degree.
• One to three years experiences required, three to five years preferred.
• Must be at least 21 years of age
• Must be able to complete a mandatory, two-week new hire orientation (M-F).

***This role requires a full background check including fingerprint, drug screen, and employment verification***

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

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