Contract Specialist

Advanced Decision Vectors, LLC (ADV), established in 2009, provides superior program management, program support, strategic planning, and systems engineering to the Federal and Commercial sectors. Located in Alexandria, Virginia, ADV is a Small Disadvantaged Business (SDB) contractor that has roots established in the Department of Defense and support agencies. At ADV, our company values are Integrity, Distinction, Experience and Achievement.

ADV is seeking a Contract Specialist to support the Office of Acquisition Management (OAQ). The ideal candidate will have strong cradle-to-grave federal contracting experience, deep knowledge of the FAR, hands-on experience with contract-writing systems, and the ability to support acquisition planning, solicitation development, evaluation, award, and closeout activities. Work Location: Hybrid – Washington, DC area. Candidates must live within commuting distance of ICE/OAQ and be available for on-site meetings or support when required.

This position is contingent upon contract award and Government approval of proposed personnel. All candidates must be fully vetted and accepted by DHS/ICE prior to onboarding.

The Contract Specialist provides full lifecycle acquisition support across planning, solicitation, evaluation, award, and post-award phases. This role supports all components of the ICE/OAQ acquisition process, including developing procurement documentation, preparing determinations, supporting negotiations, conducting price and cost analysis, and maintaining compliant contract files.

Primary Responsibilities:

Acquisition Planning:

• Participate in Integrated Product Teams (IPTs) and pre-award meetings.
• Use applicable acquisition systems in support of planning and execution.
• Assist with requirement refinement, milestone tracking, and acquisition planning activities.
• Develop acquisition plans, milestone schedules, and market research documentation.
• Participate in market research activities such as sources sought notices, Industry Days, pre-proposal conferences, and exchanges with industry.
• Prepare complete procurement packages including SOWs, SOOs, PWSs, IGCEs, JOFOCs, evaluations, and all required pre-award documentation.
• Provide recommendations on acquisition strategy and contract type selection.
• Draft synopses, RFIs, DRFPs, and solicitation-related documentation.
• Maintain contract files in accordance with applicable laws, regulations, and agency policies.
• Collaborate closely with Government personnel and other contractor teams to ensure transparency, information sharing, and mission alignment.

Solicitation Support:

• Develop solicitations (RFPs, RFQs, IFBs) and all associated acquisition documents.
• Use contract-writing systems (PRISM or similar) to prepare draft solicitations.
• Prepare responses to vendor inquiries, solicitation amendments, and compliance reviews.
• Post solicitations to required platforms and track receipt and compliance of offers.
• Maintain solicitation files and related documentation in accordance with all applicable laws, regulations, and agency policies.

Evaluation:

• Document technical evaluations and support evaluation team activities.
• Conduct price and cost analyses.
• Draft evaluation reports and negotiation memoranda.
• Support competitive range determinations and source selection activities.
• Assist with pre-award audits, surveys, and debriefings.
• Prepare responses to protests.

Award Support:

• Maintain post-award contract files and documentation in accordance with laws, regulations, and agency policies.
• Use contract-writing systems for award actions.
• Prepare FPDS reports and required post-award documentation.
• Draft cure notices, show-cause notices, and termination recommendations.
• Brief and route acquisition documents for required reviews and approvals.
• Maintain award files and post-award documentation in accordance with all applicable laws, regulations, and policies.

Post-Award & Closeout:

• Prepare COR appointment letters.
• Support post-award conferences and Notice-to-Proceed (NTP) letters.
• Prepare contract modifications and finalize closeout documentation, including preparing the contract for closeout.
• Assist in responses to claims, ratifications, FOIA requests, Congressional inquiries, data calls, and other unusual or extraordinary contracting actions.

Required Qualifications:

• Bachelor's degree required. In lieu of a degree, candidates may qualify with seven (7) years of federal contracting experience plus 24 accredited business credit hours (e.g., accounting, finance, law, contracting, economics, etc.).
• Minimum five (5) years of experience performing federal cradle-to-grave contracting.
• U.S. citizenship and must obtain/maintain DHS/ICE Public Trust (Fitness Determination).
• Ability to interpret and apply the FAR and agency-specific acquisition regulations.
• Experience using PRISM or equivalent contract-writing systems.
• Experience with FPDS, , and other federal databases.
• Hands-on experience with FAR Parts 8, 12, 13, 15, and 16.
• Experience with BPAs, IDIQs, Federal Supply Schedules, and GWACs.
• Experience reviewing spreadsheets and acquisition documentation.
• Experience analyzing cost elements and developing negotiation positions.
• Experience preparing competitive range documents, pre-negotiation positions, protest responses, and source-selection support.
• Excellent written and verbal communication skills.
• Experience managing sensitive or law-enforcement-sensitive acquisitions preferred.
• Experience with IT or law-enforcement services contracts preferred.

Additional Requirements:

• Must maintain OPSEC practices.

What We Offer:

Advanced Decision Vectors offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace. Compensation decisions are based on various factors, including but not limited to labor category, skill set, experience, training, security clearances, licensure, certifications, and other business and organizational needs.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• 401(k) Retirement Plan with matching
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications Employee Referral Program
• Corporate Sponsored Events & Community Outreach

ADV is proud to be an Equal Opportunity Employer. We welcome and value differences that make us stronger.