Chief of Staff

Job Details
Job Location:    Sacramento, CA
Position Type:    Full Time
Education Level:    Bachelors
Salary Range:    $ $ Salary/year
Travel Percentage:    Up to 25%
Job Category:    Executive

Description

Position Overview

IYT is seeking a highly organized, strategic, and mission-driven Chief of Staff to support the CEO in maximizing organizational effectiveness and leadership impact. The Chief of Staff will serve as a critical thought partner and right-hand to the CEO, overseeing a wide range of operational and strategic responsibilities. This role is central to strengthening our board governance, driving strategic projects, optimizing the CEO's time and priorities, and ensuring high-functioning executive and board leadership.

Job Summary

Key Responsibilities:

1. Board Governance (40%)

• Manage all logistics and operations for the National Board of Directors and Regional Boards of Advisors.
• Develop and maintain a calendar of board meetings and ensure timely preparation of meeting materials (agendas, presentations, reports, and minutes).
• Serve as a liaison between the CEO and board members to maintain strong engagement and communications.
• Support recruitment, onboarding, and stewardship of board members.
• Track and ensure follow-through on board action items and strategic directives.

2. Strategic Initiatives (25%)

• Serve as project manager on CEO-led strategic initiatives, including organizational priorities, partnerships, and special projects.
• Conduct research, prepare briefing materials, and track deliverables related to key initiatives.
• Help align projects with IYT's strategic plan and annual goals.
• Coordinate cross-departmental collaboration and ensure timelines are met for CEO-sponsored efforts.

3. Executive Scheduling & Workflow Optimization (20%)

• Manage the CEO's complex calendar with a strong understanding of organizational priorities.
• Anticipate needs, flag conflicts, and ensure time is allocated to high-leverage activities.
• Prepare the CEO in advance of meetings with background briefs, talking points, and documents.
• Prioritize inbound requests for the CEO's time and determine appropriate responses.

4. C-Suite Meeting Management (10%)

• Plan and coordinate bi-weekly C-suite meetings, including agenda development, logistics, note-taking, and follow-up tracking.
• Ensure alignment between departments and help hold C-suite members accountable to shared goals and actions.
• Identify opportunities to improve the cadence, culture, and impact of leadership meetings.

5. Administrative & Executive Support (5%)

• Draft, edit, and format correspondence, reports, presentations, and internal communications.
• Support preparation for key speaking engagements, conferences, or donor events.
• Assist with travel planning, expense tracking, and special event coordination.

Additional duties as assigned.

Benefits

• Benefits include Medical, Dental, Vision, Life AD&D, Voluntary Life AD&D, EAP and a 403(b) retirement with 3% employer match after one year of employment. We also provide 2 weeks of accrued paid vacation and paid time off for school breaks.

Requirements

Days & Hours:

• Monday to Friday, 8:30-5:00 pm. Occasional weekends and evenings

Work Environment:

• This position works out of our National HQ office in Sacramento

Travel Frequency:

• Travel is required for organizational wide events and trainings

Physical Requirements:

• This role is in a stationary position 50% or more of the time

Qualifications

Must Haves

• Believe in the mission, vision, and values of IYT
• Knows and can successfully articulate the organization and program mission, vision, and values to other stakeholders and collaborators;
• Proven experience supporting senior executives, with at least 5 years in a Chief of Staff, project management, or nonprofit leadership support role.
• Strong board governance expertise, including managing board meetings, preparing materials, and tracking follow-through.
• Exceptional communication skills, with the ability to draft briefs, talking points, reports, and represent the CEO professionally.
• High-level project management ability, including managing cross-departmental initiatives and driving deadlines.
• Advanced organizational and prioritization skills, including expert calendar management, anticipating needs, and protecting executive time.

Education & Experience

• Related Bachelor's degree from an accredited university.
• 5+ years of experience supporting senior executives or nonprofit leadership.
• Experience with board governance, including preparing board materials and managing board logistics.
• Demonstrated success in project management and driving cross-functional initiatives.
• Experience managing executive schedules, priorities, and communications.
• Background in nonprofit, education, policy, politics, government, philanthropy, or mission-driven environments strongly preferred.

Computer Skills

• High proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Slides, Drive), and Zoom for virtual collaboration.
• Experience using project management tools such as or Asana,
• Ability to create and format presentations, reports, and briefing documents.
• Comfortable using Salesforce CRM, board portals, and other organizational systems.

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