Executive Assistant

First National Bank of America is seeking a proactive and detail-oriented Executive Assistant to support our team and ensure seamless daily operations. The Executive Assistant provides high-level administrative support to the Executive and their team. As a key member of the team, this role requires a high level of independent judgment, strong organizational skills, and the ability to manage competing priorities in a dynamic environment. The Executive Assistant serves as a trusted partner, ensuring the Executive and their department operates efficiently and strategically. This role also acts as a liaison between the Executive and other Executive team members, direct reports, staff and external vendors. The ideal candidate is a proactive problem-solver who is organized, adaptable and capable of managing multiple priorities while maintaining discretion and professionalism.

Responsibilities:

• Serve as a central point of contact for internal and external communications, professionally managing phone calls, emails, and correspondence with timely follow-ups
• Manage complex calendars for the Executive and multiple team members, including high-level internal and external meetings, events and departmental activities
• Accurately prepare executive communications, presentations, meeting agendas, record minutes, reports and ensure timely distribution and follow-up on action items
• Support audit and compliance efforts by assisting with documentation, tracking request statuses, and ensuring timely completion
• Arrange and organize conferences, off-site meetings, collaborating with other internal departments when necessary
• Utilize a variety of communication platforms (e.g., cell phone, Microsoft Teams, RingCentral, email) with efficiency and adaptability

Qualifications:

• 5-7 years of proven experience in an executive support role as an Executive Assistant, managing leadership at a full-service level
• Proven experience managing and optimizing executive-level calendars, handling extensive scheduling and regular reprioritizing
• Experience managing high-level of written communications, including drafting and editing correspondence, preparing confidential materials, and overseeing email
• Experience as the main point of contact for an executive
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Teams, and OneDrive

Employee benefits

• Medical – Multiple plans to choose from including HSA and traditional. Premiums as low as $0.00
• Dental – Premiums as low as $0.00
• Vision – Low premium Plan
• Discounted childcare
• Pet Insurance
• Paid Time Off (PTO)
• 401k with employer match
• Adjustable desks that can be raised or lowered to sit or stand

At First National Bank of America, we are looking for exceptional individuals with a "servant's heart" or a natural humility that recognizes the importance of prioritizing others' needs. We celebrate and acknowledge efforts that exceed expectations, whether it's delivering added value to customers or supporting colleagues. Just as interest compounds over time, the little things we do can make a substantial difference.

First National Bank of America recognizes that the quality of our people is the foundation for our success. Attracting exceptional individuals who value a challenging work environment that rewards the contributions of its people is the cornerstone of our hiring philosophy.

Note: These statements are intended to describe the general nature and level of work involved for this job.  It is not an exhaustive list of all responsibilities, duties, and skills required for this job.

First National Bank of America is an Equal Opportunity Employer.

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