Administrative Assistant

Administrative Assistant

Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 60 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as project managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges.

Position summary: Roy Jorgensen Associates, Inc. is currently seeking an energetic and highly organized full-time Administrative Assistant to support a fast-paced highway operation and maintenance project located in Denver, CO. The Administrative Assistant is expected to assist with project coordination, is directly responsible for the administration of the in-house maintenance management system, records and verifies work activity, and executes other project and general clerical duties as described below. The service request and work order system is the central hub of Jorgensen's field operations and it is critical that the system be managed properly daily. This position also requires performing a variety of tasks related to highway/roadway snow and ice maintenance, as well as adherence to all applicable federal, state, and local regulations, and Jorgensen Company policies and procedures. Schedule flexibility is a must, as there may occasionally be work outside of regular business hours. This position works closely with Management, Field Superintendent, Corporate, the Client, and work crews.

Salary: $23-$28 per hour depending on experience.

Schedule: Full time, Mon-Fri with second and third shift work as needed. This position will report to the project office which is located near Peoria Street & I-70 in Denver, CO.

Responsibilities:

• Administer and maintain in-house maintenance management system.
• Coordinate permit requests with local municipalities.
• Meeting minutes and agenda development.
• Create/review/schedule/edit work orders and daily work reports.
• Document, review, prepare, create, and process advanced documents such as third-party claim records.
• Query production and scheduling reports for field operations.
• Supports activities related to year-round highway operations and maintenance.
• Review technical and non-technical documents for general formatting, grammar, etc.
• Organize, maintain, and coordinate staff licenses and certifications.
• Create and modify documents using Microsoft Office products.
• Perform general clerical duties: photocopying, faxing, mailing, filing, data entry.
• Maintain hard copy and electronic filing system at multiple site offices.
• Meet and greet clients and visitors.
• Sign for and distribute general mail and UPS/FedEx packages.
• Coordinate and maintain records for the staff and office space, phones, parking, company credit cards, office keys, etc.
• Store /ordering office supplies and other project office inventory items.
• Office upkeep, replace items to their original location at the end of each day.
• Coordinate and communicate with vendors to maintain proper office working conditions.
• Participate in weekly administrative meetings and required training.
• Be a dependable, reliable and highly organized member of the team with business maturity, discretion, enthusiasm, and a positive attitude.
• Independent, show initiative; seek out work and get the job done.
• Communicate clearly with supervisors and other team members.
• Assist other staff as needed.

Education and Experience Requirements:

• High School Diploma
• Excellent general computer skills to include MS Word, Excel, and the ability to learn proprietary platforms quickly.
• Excellent organization and independent work skills.
• Attention to detail.
• Problem solver.
• Strong oral and written communication skills.
• Customer service orientation.
• Ability to perform basic math skills including calculations using fractions, percents, and/or ratios.

Preferred:

• Some college courses, and related industry certifications.
• Prior administrative and project coordination experience.
• CDOT (Colorado Department of Transportation) experience.
• Construction industry or public works experience.
• Contract management experience
• Field staff and subcontractor coordination experience.
• General Method of Handling Traffic (MHT) knowledge.

Total Compensation Package to include: FREE PPE Competitive base pay, annual profitability-based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health, Vision, & Dental insurance, 401(k) Retirement Plan, Vacation, Sick, 12 paid Holidays, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Pet Insurance Discount, Health Savings Accounts, Critical Illness coverage, Employee Assistance Plans and more

Company will conduct Background check, MVR and Controlled Substance testing prior to hire.

Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V